Executive Assistant to Co-Founder | Personal & Travel Ops

Atrium Staffing LLC; Tampa (FL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Atrium Staffing LLC is partnering with a confidential private investment firm to recruit an Executive Assistant who will support an executive in a high-trust, high-visibility role, handling complex calendars, travel, and personal logistics.

The ideal candidate is highly organized, proactive, tech-savvy, and able to anticipate needs, manage competing priorities with discretion, and serve as a trusted extension of the Co-Founder.

Qualifications

• 10–12+ years of experience supporting senior executives, founders, C-suite leaders, or other high-level professionals.
• Strong written and verbal communication skills.
• Proactive, anticipates needs and solves problems.

Responsibilities

• Manage a complex professional and personal calendar, prioritizing competing requests.
• Triage inbox, track follow-ups, and act as gatekeeper for communications.
• Coordinate meetings, travel, and detailed itineraries (domestic and international).
• Prepare and submit expense reports accurately and timely.
• Draft and proofread correspondence for the executive.
• Maintain CRM records and assist with briefing materials and talking points.
• Identify opportunities to improve administrative systems and leverage AI/tools to streamline workflows.

Skills

10–12+ years experience

Executive Assistant

Communication skills

Education

Bachelor’s degree preferred

Job description

Atrium Staffing LLC is partnering with a confidential private investment firm to recruit an Executive Assistant who will support an executive in a high-trust, high-visibility role, handling complex calendars, travel, and personal logistics.

The ideal candidate is highly organized, proactive, tech-savvy, and able to anticipate needs, manage competing priorities with discretion, and serve as a trusted extension of the Co-Founder.