Executive Assistant to Co-Founder — Hybrid, High-Impact

Prompt Health; United States; Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Hybrid environment

Equity potential

Flexible PTO

Company lunches

Insurance benefits

Family & medical leave

Vision & dental coverage

401k

Wellness perks

HQ snacks & perks

Job summary

Prompt Therapy Solutions, Inc in Hoboken, NJ, is seeking an Executive Assistant to support the Co-Founder with high-level calendar and email management, meeting prep, and event coordination. The role emphasizes discretion, organization, and proactive communication to keep the Co-Founder productive.

The ideal candidate has 5+ years supporting C-Suite executives, excels with Word, Excel, PowerPoint, Google Workspace and Slack, and is comfortable on-site up to 4+ days per week with occasional

Qualifications

• Bachelor’s degree preferred.
• Minimum of 5 years of professional experience, 3 of which include supporting multiple C-Suite executives.
• Exceptional interpersonal, friendly, positive and professional demeanor.
• Advanced skills in Word, Excel, PowerPoint, Google Workspace, Slack.
• Proven ability to handle multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Complex calendar management: update meeting cadences, align schedules with the Co-founder, schedule large meetings, coordinate with stakeholders.
• Heavy email and schedule management for the Co-Founder.
• Prepare for team meetings: meeting content, action items, circulate notes.
• Assist with event preparation: research locations, logistics, content.
• Arrange company events outside the workplace and personal support as needed.
• Support with special projects and administrative tasks as assigned.
• Demonstrate initiative, discretion, and tact in communications.
• Willingness to travel occasionally.

Skills

Interpersonal skills

Communication skills

Organized & detail oriented

Multi-tasking

Discretion & tact

Education

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Google Workspace

Slack

Job description

Prompt Therapy Solutions, Inc in Hoboken, NJ, is seeking an Executive Assistant to support the Co-Founder with high-level calendar and email management, meeting prep, and event coordination. The role emphasizes discretion, organization, and proactive communication to keep the Co-Founder productive.

The ideal candidate has 5+ years supporting C-Suite executives, excels with Word, Excel, PowerPoint, Google Workspace and Slack, and is comfortable on-site up to 4+ days per week with occasional