Strategic Executive Assistant to Founder (Hybrid)

Impact Performance Team; Charleston (SC); Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Remote-friendly

Full-Time employment (W2)

Competitive compensation

Job summary

Impact Performance Team is seeking a focused Executive Assistant to support the Founder and President. You will own the calendar, triage the inbox, and play a key role on client calls to capture decisions and drive them to completion.

Ideal candidates are highly organized, proactive, discreet, and comfortable with Google Workspace and MS Office. This is a mostly remote, full-time W2 role based in/around Charleston, SC with some in-person time.

Qualifications

• 3+ years of experience supporting an executive or business owner.
• Excellent organization and attention to detail.
• Proactive and solution-oriented mindset.
• Strong written and professional communication.
• Comfort with Google Workspace and Microsoft Office.
• Discretion handling confidential matters.
• Based in the Charleston area with in-person availability.
• Experience in insurance, consulting, or professional services is a plus.

Responsibilities

• Own the calendar: schedule, protect time blocks, and adapt as needed.
• Coordinate travel and client site visits.
• Triages inbox daily and draft routine replies.
• Schedule and confirm meetings with clients, candidates, and prospects.
• Flag time-sensitive items and escalate appropriately.
• Prepare agendas in advance and circulate.
• Join calls, capture actions, and recap the meeting with next steps.
• Format and route proposals, agreements, and offer letters for signature.
• Maintain organized files and CRM records.
• Manage invoicing, expenses, subscriptions, and vendors.
• Handle personal appointments, reservations, and planning.
• Take care of gifts, orders, returns, and errands.

Skills

Executive support

Exceptional organization

Proactive / forward-thinking

Resourceful

Strong written communication

Google Workspace

Microsoft Office

Discretion with confidential matters

Charleston-based

Insurance consulting experience

Tools

Google Workspace

Microsoft Office

Job description

Impact Performance Team is seeking a focused Executive Assistant to support the Founder and President. You will own the calendar, triage the inbox, and play a key role on client calls to capture decisions and drive them to completion.

Ideal candidates are highly organized, proactive, discreet, and comfortable with Google Workspace and MS Office. This is a mostly remote, full-time W2 role based in/around Charleston, SC with some in-person time.