Executive Assistant to Co-Founder at AI GTM Startup

Bloom Talent; New York (NY); On-site; USD 130,000 - 160,000; Full time

Job summary

A rapidly growing startup is seeking an Executive Assistant to support their Co-Founder in New York City. This role involves managing the Executive's calendar, overseeing communications, and coordinating business travel. Ideal candidates are detail-oriented, resourceful, and thrive in dynamic environments. Competitive salary range of $130K-$160K plus benefits and equity.

Benefits

401k

Generous PTO

Daily lunch/dinner provided

Creative working environment

Dog-friendly office

Equity

Qualifications

• Previous experience as an Executive Assistant in a fast-paced environment.
• Detail-oriented and proactive in addressing needs efficiently.
• Personable, able to build strong relationships and represent the Executive.

Responsibilities

• Manage the Executive’s complex calendar and communications.
• Coordinate business and personal travel arrangements.
• Serve as the primary liaison for stakeholders.

Skills

Attention to detail

Organizational skills

Communication skills

Adaptability

Problem-solving

Job description

Backed by well-known VC’s, this Series B startup is looking for an Executive Assistant to support their Co-Founder/Head of Operations. This is an exciting opportunity to join a 90-person team that is growing quickly with plans to 3x in size by EOY. In this role, you will provide admin support to the Co-Founder to prioritize calendars, manage communications, and arrange travel logistics. You will also provide personal support including travel, reservations, appointments, and gifting. Someone who thrives at curating unique experiences with a startup, scrappy mentality, and thoughtful and holistic approach to supporting their Executive. This is an in-office role based in NYC. 130-160K + DOE + equity, benefits, 401k, generous PTO, lunch/dinner provided daily, creative working environment, & dog-friendly office!

Responsibilities:

• Manage the Executive’s complex calendar, prioritizing appointments and ensuring seamless scheduling.
• Oversee and manage the Executive’s inbox, maintaining organized communication, tracking key tasks, and ensuring timely follow-ups.
• Attend meetings, providing concise summaries, tracking action items, and ensuring follow-through.
• Coordinate business travel arrangements, including flights, accommodations, and detailed itineraries.
• Plan and oversee personal travel, handling full logistics, reservations, and activity coordination.
• Serve as the primary liaison for internal and external stakeholders, facilitating clear and professional communication.
• Assist in planning and executing corporate and personal events.
• Manage personal tasks such as booking travel, coordinating appointments and reservations, and ensuring the Executive's wife and family are aligned.

Qualifications:

• Previous experience as an Executive Assistant or similar role, ideally in a fast-paced environment.
• Highly detail-oriented, organized, and proactive in anticipating needs and addressing them efficiently.
• Skilled in curating unique experiences and securing high-end reservations.
• Personable and engaging, with the ability to build strong relationships and represent the Executive professionally.
• Adaptable and thrives in fast-paced, evolving environments.
• Resourceful, creative, and able to solve problems independently with minimal direction.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.