Executive Assistant

Clarity Recruiting; New York (NY); Hybrid; USD 125,000 - 150,000; Full time

Job summary

A tech company is seeking an Executive Assistant to support C-level executives in a fast-paced environment. Responsibilities include managing calendars, organizing meetings, arranging travel, and executing team events, while maintaining confidentiality. Strong organizational and communication skills, along with a tech-savvy mentality, are essential for success in this hybrid role based in Soho, NYC.

Benefits

401K matching plan

Company equity

Fully funded premium health insurance

Daily catered lunch

Gym membership

Qualifications

• At least 5-8 years of experience supporting C-level executives.
• Strong computer literacy and ability to adapt to fast-paced environments.
• Proven ability to handle sensitive information with discretion.

Responsibilities

• Support C-Suite executives with calendar management and logistics.
• Organize and manage meetings, including travel arrangements.
• Execute team event planning and expense management.

Skills

Time management

Organizational skills

Problem solving

Communication

Tech-savvy

Job description

Executive Assistant

Our client, a booming tech company, is looking to hire an Executive Assistant to support C-level executives. Looking for a candidate interested in working in a fast-paced role, who is tech-savvy and has a startup mentality. The position focused on calendar management, meeting and event coordination, with opportunities to own projects across different operational functions.

Responsibilities:

• Executive assistance in support of C-Suite

• Organize and manage internal and external meetings, logistics, agendas, and communications.

• Arrange travel including booking flights, hotels, transportation, handling visas and passport renewals.

• Support with planning, coordination and execution of team events.

• Handle monthly expense reports, global credit card reconciliation, and backup support to other assistants.

Requirements

• At least 5-8 years of experience supporting C-level executives

• Technically savvy with extremely strong computer literacy

• Strong time management, organized, and able to multitask in a fast-paced work environment

• Attention to detail, highly responsive and proactive

• Flexible, problem solver able to adapt quickly to last-minute changes

• Ability to take initiative to identify and execute upcoming tasks and projects

• Discretion with the ability to handle sensitive information with confidentiality

• Demonstrated team player with ability to build relationships across teams

• Strong written and verbal communication

Salary Range: 125-150k depending on experience

Benefits: 401K matching plan, company equity, fully funded premium health insurance, daily catered lunch and gym membership

Hybrid Work Environment: 4 days in office, Soho, NYC