Executive Assistant to Co-Founder

Career Group; Austin (TX); On-site; USD 135,000 - 150,000; Full time

Job summary

Career Group seeks an experienced Executive Assistant to support a Co-Founder in our Austin office. This high-touch role requires polish, proactivity, superb organization, and discretion.

The successful candidate will manage calendars, coordinate travel, prepare meeting materials, handle confidential information, and provide select personal support and special projects as needed. This role partners with senior leadership in a fast-paced private equity environment.

Qualifications

• 5-10 years of experience supporting senior executives or founders.
• Experience in private equity, investment banking, or similar high-performance settings preferred.
• Proven track record in high-touch, confidential executive support.

Responsibilities

• Manage a complex and dynamic calendar with internal and external meetings.
• Coordinate domestic and international travel, itineraries, and logistics.
• Prepare meeting materials and briefings for the Co-Founder.
• Coordinate with investors, portfolio executives, and senior contacts.

Skills

Calendar management

Travel coordination

Executive communication

Discretion & judgment

Office productivity tools

AI tools adoption

Personal assistance

Gatekeeping

Tools

Microsoft Office

Outlook

Zoom

Job description

Compensation: $135,000–$150,000 base + bonus

About the Role

Our client, a leading private equity firm, is seeking a highly experienced Executive Assistant to support a Co-Founder in its Austin office. This is a high-touch role for someone who is polished, proactive, highly organized, and comfortable operating with discretion and sound judgment.

The ideal candidate will serve as a trusted partner to the Co-Founder, managing complex professional and select personal responsibilities while anticipating needs and staying several steps ahead.

Key Responsibilities

High-Touch Executive Support

• Manage a complex and dynamic calendar, including internal meetings, investors, calls, dinners, and personal commitments.
• Coordinate domestic and international travel, including itineraries, hotels, transportation, and last-minute changes.
• Prepare the Co-Founder for meetings by organizing agendas, materials, and relevant information.
• Coordinate meetings and communication with investors, portfolio company executives, advisors, and other senior contacts.
• Manage expenses, invoices, and other administrative needs.
• Handle highly confidential information with the highest level of discretion.
• Serve as a trusted gatekeeper and point of contact.

Personal & Lifestyle Support

• Provide select personal support, including appointments, reservations, travel, events, and other logistics.
• Coordinate personal vendors, deliveries, gifting, and special requests.
• Assist with dinners, private events, and other personal engagements.
• Anticipate needs and proactively manage last-minute requests.

Special Projects

• Support the Co-Founder with ad hoc projects, research, events, and special initiatives.
• Identify opportunities to improve organization, efficiency, and overall executive support.

Qualifications

• 5-10 years of experience supporting a Founder, Co-Founder, CEO, Managing Partner, or senior executive.
• Experience in private equity, investment banking, venture capital, financial services, consulting, or a similar high-performance environment preferred.
• Proven experience providing high-touch, white-glove executive support.
• Exceptional calendar management and travel coordination skills.
• Strong communication, organization, and attention to detail.
• Highly proactive with the ability to anticipate needs and manage shifting priorities.
• Excellent judgment and discretion with confidential information.
• Polished, professional presence and strong interpersonal skills.
• Resourceful, solution-oriented, and calm under pressure.
• Proficient with Microsoft Office, Outlook, Zoom, and other productivity tools.
• Comfortable using AI and technology to improve efficiency.
• Flexibility to occasionally support early mornings, evenings, or weekends as needed.

Ideal Candidate

The ideal candidate is someone who takes ownership and thinks several steps ahead. They are naturally organized, highly responsive, discreet, and comfortable in an environment where priorities can change quickly.

A white-glove service mentality, strong emotional intelligence, and exceptional judgment are essential.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.