Executive Assistant

Maven Recruiting Group; Sunnyvale (CA); On-site; USD 160,000 - 200,000; Full time

Job summary

Maven Recruiting Group is seeking an Executive Assistant to the Founder in Sunnyvale, CA. This onsite, high-visibility role centers on strategic partnership with the Founder and CEO, supporting calendar, communications, and critical initiatives in a fast-paced environment.

You will coordinate travel, prepare briefing materials, and work with the Chief of Staff to ensure seamless coverage of professional and personal priorities. A strong sense of discretion and tech-savvy approach are essential.

Qualifications

• Experience supporting a Founder/CEO in a startup or high-growth context.
• Ability to handle confidential information with absolute discretion.
• Proficiency with productivity tools and AI-driven workflows.

Responsibilities

• Manage a complex calendar for the Founder with strategic time management.
• Own inbox management; draft responses, track items and ensure follow-through.
• Prepare meetings, agendas, and briefing materials to keep the Founder informed.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Drive accountability across key initiatives and act as a strategic partner.
• Collaborate closely with the Chief of Staff and the Founder’s PA for seamless coverage.
• Leverage technology to streamline workflows and increase efficiency.

Skills

Executive support

Startup experience

Discretion

Strategic partner

Tech-savvy

Job description

Role: Executive Assistant to Founder

Location: Sunnyvale, CA | Onsite 5 days/week

Compensation: $160,000$200,000+ DOE

Industry: Technology Startup

Are you energized by operating at the center of a high-stakes, high-growth organization? Do you thrive alongside a leader who moves fast, expects sharpness, and values a true strategic partner over a task-taker?

A later stage AI company - backed by top-tier institutional investors, and cash-flow positive - is seeking a highly capable Executive Assistant to serve as a trusted, strategic partner to its Founder and CEO. This is a true founder at heart, deeply invested in the company they built. This is a highly visible, high-trust role at the center of a scaling organization.

Day-to-Day

• Provide dedicated support to the Founder, managing a complex and ever-evolving calendar, scheduling priorities, and strategic time management.
• Own inbox management, helping prioritize communications, draft responses, track action items, and ensure timely follow-through.
• Serve as a strategic thought partner by helping organize priorities, prepare for meetings, and drive accountability across key initiatives.
• Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes.
• Prepare meeting materials, agendas, presentations, and briefing documents to keep the Founder informed and prepared.
• Leverage technology, productivity tools, and AI-driven resources to streamline workflows and increase efficiency.
• Partner closely with the Chief of Staff and the Founder's PA to ensure seamless coverage across professional and personal priorities.

The Ideal Candidate

• Experience supporting a Founder, CEO, or senior executive within a startup or high-growth environment.
• Proven ability to partner with high-profile, high-visibility executives and navigate rapidly changing priorities.
• Quick, sharp, and highly responsive - comfortable operating with autonomy at speed.
• Absolute discretion and sound judgment when handling sensitive and confidential information.
• Tech-savvy and quick to adopt new tools, systems, and technologies.
• Strong written and verbal communication skills, with genuine warmth and a good sense of humor.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.