Executive Assistant/Personal Assistant to the Co-Founder

Prime Executive Office LLC.; Northern (KY); Hybrid; USD 150,000 - 180,000; Full time

Benefits offered by this job

Equity

Bonus

Job summary

Confidential High-GrowthCPGCompany seeks an exceptional EA/PA to become the trusted operational partner to the Co-Founder. This role blends executive partnership, project management, founder operations, and personal support into one highly trusted relationship.

The Co-Founder is entrepreneurial and strategic; you will bring clarity, prioritization, and execution, ensuring the founder can focus on high-impact work while operations move forward smoothly.

Qualifications

• 8+ years serving as a trusted partner to founders, CEOs, or senior executives in high-growth organizations.
• Exceptional project management, organizational, and prioritization skills.
• Strong business judgment with the ability to anticipate needs and exercise discretion.
• Calm under pressure with hands-on partnership and follow-through.
• Willingness to travel regularly to support the founder.

Responsibilities

• Own the Co-Founder's calendar, ensuring priorities are sequenced and focus time protected.
• Serve as the primary gatekeeper for meetings, travel, and incoming priorities.
• Coordinate complex domestic and international travel and engagements.
• Prepare agendas, briefing materials, and meeting prep.
• Capture actions, drive follow-up, and ensure commitments are completed.
• Manage communications across Slack, text, voice notes, and email.
• Synthesize ideas into clear priorities and actionable plans.
• Anticipate needs, remove friction, and solve problems proactively.

Skills

Executive partnership

Project management

Organization

Attention to detail

Communication

Job description

Company: Confidential High-GrowthCPGCompany

Location: Remote withregulartravel; west coast US preferred

Reports to: Co-Founder

ABOUT THE COMPANY

Our client is one of thefastest growingand most innovative consumer products companies in the United States. Built around a mission to improve consumer well-being through science-backed products, the company has experienced remarkable growth and national recognition whileremainingdeeply committed to its purpose-driven culture.

Led by an entrepreneurial founder, the organization combines rapid innovation with a strong emphasis on collaboration, integrity, and long-term impact. The company has attracted world-class talent and continues to redefine its category through thoughtful product development and an unwavering focus on its customers.

This is a rare opportunity to partner directly with theCo-Founderof a category-defining brand during an exciting period of continued growth.

THE ROLE

This is not a traditional EA/PA position. This is an opportunity to becomethetrusted operational partner to one of the most innovative founders in consumer products.

The EA/PA serves astheCo-Founder's closest day-to-day partner, building a relationship grounded in trust while creating the structure, organization, and follow-through that allows him to focus on the work only he can do. The role blends executive partnership, project management, founder operations, and personal support into one highlytrusted relationship.

TheCo-Founderis an entrepreneurial, highly creative, and deeply strategic thinker. He generates ideas quickly, thrives in ambiguity, and naturally gravitates toward innovation and long-term vision. The EA/PA complements that style by bringing clarity, prioritization, thoughtful execution, and exceptional judgment.

Success in this roleisn'tmeasured by how well you manage a calendar.It'smeasured by how effectively you help a visionary founder stay focused on the highest-impact work while ensuring everything around him continues moving forward.

The right person enjoys bringing order to complexity, builds trust through authenticity and consistency,remainscalm amid changing priorities, and genuinely finds fulfillment in helping others perform at their best.

KEY RESPONSIBILITIES

Executive Partnership & Time Optimization

• OwntheCo-Founder's calendar, ensuring priorities are thoughtfully sequenced and focus time is protected.
• Serve as the primary gatekeeper for meetings, requests, travel, and incoming priorities.
• Coordinate complex domestic and international travel, including speaking engagements, investor meetings, board activities, and media appearances.
• Prepareagendas, briefing materials, research, and meeting preparation.
• Capture action items, drive follow-up, and ensure commitments are completed.
• Manage communication across Slack, text messages, voice notes, and email.
• Listen carefully, synthesize ideas, and translate them into clear priorities, next steps, and action plans.
• Anticipate needs, remove friction, and proactively solve problems before they arise.

Founder Operations & Strategic Coordination

• Collaborate with leaders across Innovation, Communications, Marketing, and other functions to coordinate priorities and ensure alignment.
• Partner closely with the Executive Office, collaborating with fellow Executive Assistants to share context, coordinate priorities, and ensure seamless support across the organization.
• Coordinate initiatives supportingtheCo-Founder's work as Chair,innovator, andpublic thought leader.
• Helpmaintainfocus on strategic priorities while reducing unnecessary operational distractions.
• Track initiatives, decisions, and commitments across multiple workstreams.
• Coordinate board preparation, podcasts, interviews, speaking engagements, and external thought leadership in partnership with the Chief of Staff and Senior Director of Communications + PR.
• Exercise sound judgment by providing thoughtful context, helping organize decisions, surfacing priorities, and offering practical recommendations whenappropriate.

Personal Partnership

• Manage personalcalendar, appointments, travel, and householdlogistics.
• Coordinate vendors, contractors, service providers, and personal administrative matters.
• Assistwith medical scheduling, financial reminders, tax coordination, relocation activities, andhousehold organization.
• Supportselectpersonal travel andlogistics.
• Coordinate personal projects, including creative pursuits and music-related activities.
• Build practical systems that simplify complexity and helptheCo-Founderstay focused on the highest-value work.

Executive Travel & Presence

• Travel alongsidetheCo-Founder, as needed, for conferences, speaking engagements, investor events, board meetings, and strategic offsites.
• Coordinate all travellogisticsbefore, during, and after trips.
• EnsuretheCo-Founderhas everything needed to perform athishighest level while traveling.
• Partner with Communications + PR, outside agencies, and event organizers to support public appearances.
• Representthe companyprofessionally while interacting with executives, investors, media partners, and external stakeholders.

WHAT WE'RE LOOKING FOR

Success in this role comes from partnership more than perfection.

We'relooking for someone who naturally complements an entrepreneurial founder,someone who enjoys bringing clarity to complexity without creating unnecessary rigidity.

The strongest candidates will bring:

• 8+ years serving as a trusted partner to founders, CEOs, or senior executives in high-growth organizations, with experience supporting both executive and personal priorities. Experience in founder-led businesses is strongly preferred; consumer products experience is a plus.
• Exceptional project management, organizational, and prioritization skills.
• Strong business judgment with the ability toanticipateneeds, remove obstacles, and exercise sound discretion.
• Thrives in a highly hands-on partnership, bringing consistent follow-through, proactive support, and exceptional attention to detail.
• Comfortable supporting a visionary founder in a fast-paced environment where priorities evolve quickly.
• Able to listen carefully, synthesize complex information, and translate ideas into clear priorities and actionable next steps.
• Curious, collaborative, and low ego, with a genuine desire to understand before acting and to contribute to team success.
• Direct, candid communicator who builds trust through honesty, professionalism, and healthy boundaries.
• Emotionally grounded, adaptable, and calm under pressure.
• Finds fulfillment working behind the scenes and enabling others to perform at their best.
• Excited by a role that blends executive partnership with personal support; no task is too big or too small.
• Willing and able to travel regularly in support of theCo-Founder.

COMPENSATION & BENEFITS

$150,000-$180,000 base salary +20%bonus+ equity

Our clientisproud to be an Equal Opportunity Employer.Theywill consider all qualified applicants without regard to race, religion, gender (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, veteran status, or any other characteristics protected by law.