Executive Assistant to Co-CEO

Celonis; New York (NY); On-site; USD 100,000 - 135,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant to the Co-CEO in New York City. This role offers a unique opportunity to support top executives while working in a dynamic environment. You'll manage complex schedules, coordinate international travel, and collaborate with diverse teams. With a focus on personal growth and skill development, this position promises to enhance your career in one of the fastest-growing technology firms. If you're detail-oriented and thrive under pressure, this is the perfect opportunity for you.

Benefits

Health Insurance

Dental Insurance

401k Plan

Paid Time Off

Gym Membership

Mentorship Programs

Career Development Opportunities

Flexible Work Hours

Equity Options

Well-being Support

Qualifications

• 7+ years of experience as an Executive Assistant supporting C-Suite.
• Fluency in English; German is a plus.
• Strong analytical mindset with attention to detail.

Responsibilities

• Provide detailed calendar and travel management for the Co-CEO.
• Coordinate client meetings and manage correspondence.
• Assist in creating and editing documents and presentations.

Skills

Executive Assistance

Calendar Management

Travel Coordination

Communication Skills

Attention to Detail

Organization Skills

Google Suite

Microsoft Office

Job description

We're Celonis, the global leader in Process Mining technology and one of the world's fastest-growing SaaS firms. We believe there is a massive opportunity to unlock productivity by placing data and intelligence at the core of business processes - and for that, we need you to join us.

This is an in-office role and we are located at 1 World Trade Center

The Role:

We are seeking a highly professional and dynamic Executive Assistant, based in our NYC Office with previous experience supporting a CEO/CFO/COO in a dynamic, fast-moving environment.

As the Executive Assistant to our Co-CEO and Co-Founder, you will partner and collaborate with your counterpart EA based in Munich to ensure seamless, around-the-clock support. You will also work closely with Celonis Leadership team, Clients, and other internal and external parties as the primary point of contact for all matters pertaining to the Co-CEO in New York. You are someone who thrives under pressure, loves working in a fast-paced environment, has a growth mindset, and is genuinely passionate about enabling Executives. You are precise, highly detailed and with a polished and respectful approach to interactions.

Not only will you join Celonis as the Executive Assistant to the Co-CEO and Co-Founder, but you will also become a trusted business partner, which offers an exceptional opportunity to further your career with one of the most exciting technology companies in the world right now.

The work you’ll do:

• Provide outstanding EA support, including detailed calendar management, expense report management, and complex domestic & international travel coordination.
• Coordinate and manage client meetings and interactions on behalf of the Co-CEO.
• Manage, prioritize, and draft incoming/outgoing correspondence.
• Coordinate meetings, including attendee management, materials preparation, room set-up, and issue resolution.
• Assist in creating and editing documents and presentations for internal and external audiences.
• Strategic alignment, coordination, management, and delivery of inflight projects working with multiple teams across all areas of the business.
• Identify, propose, and implement solutions to enhance the Co-CEO's daily and ongoing operations.
• There will be some travel expected with the role on an adhoc basis.

The experience you need:

• You will have a minimum of 7 years working as an Executive Assistant, including experience supporting at C-Suite.
• Full fluency in English (written and oral), German is a plus.
• Ability to quickly understand complex information and context.
• Proven track record of coordinating complex international and domestic travel, strategically scheduling high-impact meetings, ensuring seamless logistics, and optimal time management.
• Excellent organization skills whilst seeking to improve processes at all times.
• Superb attention to detail with the ability to achieve thoroughness and accuracy.
• Comfortable providing structure within an entrepreneurial and dynamic environment.
• Experience in supporting both internal and external project management and delivery.
• Advanced Google Suite + Microsoft Office skills.
• Working with discretion, maturity and consistency.
• Demonstrated sense of initiative and ownership.
• Exceptional interpersonal, collaborative, and high-level communication skills.
• Strong analytical mindset.
• Flexibility to provide support during off-hours as needed in a truly international environment.

Visa sponsorship is not offered for this role.

The base salary range below is for the role in the specified location, based on a Full Time Schedule.

Total compensation package will include base salary + bonus/commission + equity + benefits (health, dental, life, 401k, and paid time off). Please note that the base salary range is a guideline, and that the actual total compensation offer will be determined based on various factors, including, but not limited to, applicant's qualifications, skills, experiences, and location. The base salary range below is for the role in New York, based on a Full Time Schedule. $100,000 — $135,000 USD

What Celonis Can Offer You:

• The unique opportunity to work with industry-leading process mining technology
• Investment in your personal growth and skill development (clear career paths, internal mobility opportunities, L&D platform, mentorships, and more)
• Great compensation and benefits packages (equity (restricted stock units), life insurance, time off, generous leave for new parents from day one, and more). For intern and working student benefits, click here.
• Physical and mental well-being support (subsidized gym membership, access to counseling, virtual events on well-being topics, and more)
• A global and growing team of Celonauts from diverse backgrounds to learn from and work with
• An open-minded culture with innovative, autonomous teams
• Business Resource Groups to help you feel connected, valued and seen (Black@Celonis, Women@Celonis, Parents@Celonis, Pride@Celonis, Resilience@Celonis, and more)
• A clear set of company values that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future

About Us:

Celonis helps some of the world’s largest and most esteemed brands make processes work for people, companies and the planet. With over 5,000 enterprise customer deployments across nearly every industry, the Celonis Process Intelligence Platform uses process mining and AI to give you a living digital twin of your business operation. It’s system-agnostic and without bias, and empowers companies to reduce waste, create value and benefit people across the top, bottom, and green lines. Since 2011, the Celonis platform has enabled its customers to identify more than $18 billion in value. Celonis is headquartered in Munich, Germany, and New York City, USA, with more than 20 offices worldwide.

Get familiar with the Celonis Process Intelligence Platform by watching this video.

Data Privacy, Equal Opportunity, and Accessibility Information

Celonis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment and equal opportunity in all aspects of employment. We will not tolerate any unlawful discrimination or harassment of any kind. We make all employment decisions without regard to race/ethnicity, color, sex, pregnancy, age, sexual orientation, gender identity or expression, transgender status, national origin, citizenship status, religion, physical or mental disability, veteran status, or any other factor protected by applicable anti-discrimination laws. As a US federal contractor, we are committed to the principles of affirmative action in accordance with applicable laws and regulations.Different makes us better.

Any information you submit to Celonis as part of your application will be processed in accordance with Celonis’ Statements on Data Privacy, Equal Opportunity and Accessibility.

Please be aware of common job offer scams, impersonators and frauds. Learn more here.

By submitting this application, you confirm that you agree to the storing and processing of your personal data by Celonis as described in our Privacy Notice for the Application and Hiring Process.