Executive Assistant

RATA TRANSPORTATION LLC; New York (NY); On-site; USD 130,000 - 160,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support their Co-CEO in a fast-paced New York office. This role combines professional and personal assistant duties, providing a unique opportunity to thrive in a collaborative environment. You will manage scheduling, travel arrangements, and correspondence while nurturing relationships across the organization. With a commitment to growth and learning, this innovative firm offers a robust continuing education program and numerous perks to ensure a strong work/life balance. If you're proactive, detail-oriented, and ready to make an impact, this is the perfect opportunity for you.

Benefits

Comprehensive Healthcare

Wellness Programs

Paid Time Off

Commuter Benefits

401k Matching

Summer Fridays

Catered Lunches

Fully Stocked Kitchen

ZogSports Teams

Corporate Retreats

Qualifications

• 3+ years' experience as an Executive Assistant, preferably supporting C-Suite executives.
• Strong administrative, planning, and organizational skills required.

Responsibilities

• Manage daily scheduling and meeting logistics for the Co-CEO.
• Coordinate domestic and international travel arrangements efficiently.

Skills

Interpersonal Skills

Verbal Communication

Written Communication

Multitasking

Proactivity

Judgment

Education

Bachelor's Degree

Tools

G-Suite

MS Office

Job description

Our award-winning culture is built around five core values (known as our 5C’s): Curiosity, Collaboration, Creative Conflict, Commitment, and Competitiveness. With these guiding values, adMarketplace seeks to empower our team to reach their full potential through continued learning and the opportunity to do their best work.

The Role

We are currently seeking an Executive Assistant to provide comprehensive support to our Co-CEO/President at our New York office 5 days a week. The successful candidate will thrive in a dynamic, fast-paced environment and demonstrate proficiency in managing various responsibilities concurrently.

This role is a blend of professional and personal assistant duties, 70% professional tasks, and 30% personal assistant responsibilities. However, the exact percentage may vary depending on seasonal demands and business needs.

What You’ll Do

• Manage daily scheduling, coordination, and meeting logistics efficiently, providing high-quality support with minimal oversight and prioritizing tasks to align with business needs.
• Coordinate and oversee comprehensive domestic and international travel arrangements, handling expense reports efficiently.
• Prepare the Co-CEO for all internal and external meetings by gathering materials from internal stakeholders, creating detailed agendas, drafting preparation documents, and ensuring all required materials are organized and available.
• Keep the Co-CEO informed about ongoing projects, emails, mail, and other correspondence.
• Build and nurture relationships with executives and team members across the organization to enhance collaboration and communication.
• Support various projects and assist in organizing company offsites as needed.
• Arrange car services for all travel needs, ensuring timely and convenient transportation.
• Manage and coordinate the Co-CEO’s personal appointments, optimizing their schedule for maximum efficiency.
• Responsible for coordinating and managing all aspects of breakfast and lunch arrangements.
• Handle family arrangements with discretion and meticulous attention to detail, managing confidential matters effectively.
• Organize personal domestic and international travel, including accommodations and itinerary planning, while managing other personal tasks as needed.

Qualifications

• Bachelor's degree; 3+ years' experience in an Executive Assistant role.
• Ability to be proactive and take initiative.
• Prior experience working for a C-Suite executive or senior leader within a company preferred.
• Ability to work in a fast-paced environment, and ability to pivot at a moment’s notice.
• Highly motivated and ability to multitask.
• Excellent interpersonal and verbal and written communication skills.
• Strong administrative, planning, and organizational skills.
• Exercise good judgment in a variety of situations.
• Respect for confidentiality and discretion to properly handle sensitive information.
• Meticulous attention to detail and accuracy.
• Proven competency using G-Suite and MS Office applications.

Must be able to work 5 days a week in-office and occasionally on the evenings and weekends.

*Compensation: $130,000 - $160,000 + Bonus

Join Us

adMarketplace has been named as one of the best places to work in New York City by Built In and Crain’s- the latter of which have recognized us the past three years straight! AMP is currently experiencing triple digit growth, and it’s never been a better time to join our team!

We offer a robust continuing education program, management training, regular company-wide lunch and learns, and well-defined career paths to ensure all our employees have an opportunity to grow.

At adMarketplace, we play to win, but we learn from our setbacks. Our commitment to a collaborative environment means no one succeeds alone, and no one fails alone either.

We know you’ve come to expect comprehensive healthcare, wellness programs, paid time off, commuter benefits, and 401k matching from any company, so it’s a good thing we offer all of that and so much more. adMarketplace offers Summer Fridays, catered lunches, a fully stocked kitchen, ZogSports teams, happy hours and corporate retreats to encourage a strong work/life balance.

No Third Party Recruiters. We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.