Executive Assistant to Co-CEO

Lensa; New York (NY); On-site; USD 100,000 - 135,000; Full time

Job summary

Celonis, a leading SaaS firm in Process Mining technology, seeks an Executive Assistant in New York. This in-office role will support the Co-CEO with crucial administrative tasks, ensuring efficiency in operations. The ideal candidate thrives in fast-paced environments and possesses at least 7 years of experience at the executive level.

Benefits

Generous PTO

Hybrid working options

Company equity (RSUs)

Comprehensive benefits

Parental leave

Gym subsidies

Qualifications

• Minimum 7 years as an Executive Assistant in a C-Suite environment.
• Full fluency in English; German is a plus.
• Experience with complex travel coordination.

Responsibilities

• Provide detailed calendar and expense report management.
• Manage client meetings and correspondence for the Co-CEO.
• Coordinate logistics for domestic and international travel.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Analytical mindset

Tools

Google Suite

Microsoft Office

Job description

1 day ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, Celonis GmbH, is seeking professionals in New York, NY. Apply via Lensa today!

We're Celonis, the global leader in Process Mining technology and one of the world's fastest-growing SaaS firms. We believe there is a massive opportunity to unlock productivity by placing data and intelligence at the core of business processes - and for that, we need you to join us.

This is an in-office role and we are located at 1 World Trade Center

The Role

We are seeking a highly professional and dynamic Executive Assistant, based in our NYC Office with previous experience supporting a CEO/CFO/COO in a dynamic, fast-moving environment.

As the Executive Assistant to our Co-CEO and Co-Founder, you will partner and collaborate with your counterpart EA based in Munich to ensure seamless, around-the-clock support. You will also work closely with Celonis Leadership team, Clients, and other internal and external parties as the primary point of contact for all matters pertaining to the Co-CEO in New York. You are someone who thrives under pressure, loves working in a fast-paced environment, has a growth mindset, and is genuinely passionate about enabling Executives. You are precise, highly detailed and with a polished and respectful approach to interactions.

Not only will you join Celonis as the Executive Assistant to the Co-CEO and Co-Founder, but you will also become a trusted business partner, which offers an exceptional opportunity to further your career with one of the most exciting technology companies in the world right now.

The Work You’ll Do

• Provide outstanding EA support, including detailed calendar management, expense report management, and complex domestic & international travel coordination.
• Coordinate and manage client meetings and interactions on behalf of the Co-CEO.
• Manage, prioritize, and draft incoming/outgoing correspondence.
• Coordinate meetings, including attendee management, materials preparation, room set-up, and issue resolution.
• Assist in creating and editing documents and presentations for internal and external audiences.
• Strategic alignment, coordination, management, and delivery of inflight projects working with multiple teams across all areas of the business.
• Identify, propose, and implement solutions to enhance the Co-CEO's daily and ongoing operations.
• There will be some travel expected with the role on an adhoc basis.
  
  

The Experience You Need

• You will have a minimum of 7 years working as an Executive Assistant, including experience supporting at C-Suite.
• Full fluency in English (written and oral), German is a plus.
• Ability to quickly understand complex information and context.
• Proven track record of coordinating complex international and domestic travel, strategically scheduling high-impact meetings, ensuring seamless logistics, and optimal time management.
• Excellent organization skills whilst seeking to improve processes at all times.
• Superb attention to detail with the ability to achieve thoroughness and accuracy.
• Comfortable providing structure within an entrepreneurial and dynamic environment.
• Experience in supporting both internal and external project management and delivery.
• Advanced Google Suite + Microsoft Office skills.
• Working with discretion, maturity and consistency.
• Demonstrated sense of initiative and ownership.
• Exceptional interpersonal, collaborative, and high-level communication skills.
• Strong analytical mindset.
• Flexibility to provide support during off-hours as needed in a truly international environment.
  
  

Visa sponsorship is not offered for this role.

The base salary range below is for the role in the specified location, based on a Full Time Schedule.

Total compensation package will include base salary + bonus/commission + equity + benefits (health, dental, life, 401k, and paid time off). Please note that the base salary range is a guideline, and that the actual total compensation offer will be determined based on various factors, including, but not limited to, applicant's qualifications, skills, experiences, and location.

The base salary range below is for the role in New York, based on a Full Time Schedule.

$100,000—$135,000 USD

What Celonis Can Offer You

• Pioneer Innovation: Work with the leading, award-winning process mining technology, shaping the future of business.
• Accelerate Your Growth: Benefit from clear career paths, internal mobility, a dedicated learning program, and mentorship opportunities.
• Receive Exceptional Benefits: Including generous PTO, hybrid working options, company equity (RSUs), comprehensive benefits, extensive parental leave, dedicated volunteer days, and much more (https://careers.celonis.com/life-at-celonis/benefits) .
• Prioritize Your Well-being: Access to resources such as gym subsidies, counseling, and well-being programs.
• Connect and Belong: Find community and support through dedicated inclusion and belonging programs.
• Make Meaningful Impact: Be part of a company driven by strong values (https://careers.celonis.com/life-at-celonis/values) that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future.
• Collaborate Globally: Join a dynamic, international team of talented individuals.
• Empowered Environment: Contribute your ideas in an open culture with autonomous teams.
  
  

About Us

Celonis makes processes work for people, companies and the planet. The Celonis Process Intelligence Platform uses industry-leading process mining and AI technology and augments it with business context to give customers a living digital twin of their business operation. It’s system-agnostic and without bias, and provides everyone with a common language for understanding and improving businesses. Celonis enables its customers to continuously realize significant value across the top, bottom, and green line. Celonis is headquartered in Munich, Germany, and New York City, USA, with more than 20 offices worldwide.

Get familiar with the Celonis Process Intelligence Platform by watching this video (https://academy.celonis.com/learn/video/discover-the-ems) .

Celonis Inclusion Statement

At Celonis, we believe our people make us who we are and that “The Best Team Wins”. We know that the best teams are made up of people who bring different perspectives to the table. And when everyone feels included, able to speak up and knows their voice is heard - that's when creativity and innovation happen.

Your Privacy

Any information you submit to Celonis as part of your application will be processed in accordance with Celonis’ Accessibility and Candidate Notices (https://www.celonis.com/careers/candidate-notices)

By submitting this application, you confirm that you agree to the storing and processing of your personal data by Celonis as described in our Privacy Notice for the Application and Hiring Process (https://www.celonis.com/careers/privacy-notice/) .

Please be aware of common job offer scams, impersonators and frauds. Learn more here (https://www.celonis.com/careers/fraud-alert/) .

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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