Executive Assistant to CMRO — Hybrid, Global Scheduling

HINCX Hiscox Inc.; New York (NY); On-site; USD 90,000 - 124,000; Full time

Benefits offered by this job

Competitive salary and bonus

401(k) with company matching

Comprehensive health insurance

Vision, dental and FSA plans

Company paid life insurance

Paid parental leave

Sabbatical after long service

Adoption assistance and medical travel

Well-being and gym benefits

Job summary

Hiscox USA in Manhattan seeks an experienced Senior Executive Assistant to the CMRO. You will manage the CMRO's schedule, inbox, and commitments, coordinating governance meetings and briefing materials with discretion and strategic insight.

You will also handle complex travel, stakeholder coordination and cross-functional support for senior leaders, applying AI-enabled tools to enhance efficiency and ensure accuracy in communications and records.

Qualifications

• Significant experience providing high-level executive support to a C-suite executive or equivalent.
• Experience managing complex diaries, inboxes and commitments across multiple priorities and time zones.
• Experience coordinating senior leadership and governance meetings with agendas, papers and minutes.
• Proven ability to arrange complex domestic and international travel and events.
• Experience liaising with Board-level stakeholders and senior external contacts.
• Discretion with confidential and commercially sensitive information.
• Ability to anticipate issues and manage scheduling in fast-paced environments.
• Experience producing high-quality executive documents and briefing packs.
• Ability to improve administrative processes and adopt AI-enabled tools.
• Advanced skills in Microsoft 365 and collaboration platforms.

Responsibilities

• Executive Support and Prioritization: manage CMRO's diary, inbox, and commitments; safeguard time and escalate as needed.
• Meetings, Governance and Materials: coordinate leadership meetings, agendas, papers, and logistics; quality-check materials.
• Stakeholder, Travel and Event Coordination: coordinate access, plan domestic/international travel, and support executive engagements.
• Executive Office Administration: maintain calendars, expenses, invoices, onboarding; support other senior leaders and improve processes.

Skills

Executive support

C-suite support

Diary management

Calendar management

Governance meetings

Travel coordination

Stakeholder management

Confidentiality

Microsoft 365

AI tools

Outlook

Word

PowerPoint

Teams

SharePoint

Collaboration tools

Time-zone coordination

Tools

Microsoft 365 suite

AI-enabled productivity tools

SharePoint

Job description

Hiscox USA in Manhattan seeks an experienced Senior Executive Assistant to the CMRO. You will manage the CMRO's schedule, inbox, and commitments, coordinating governance meetings and briefing materials with discretion and strategic insight.

You will also handle complex travel, stakeholder coordination and cross-functional support for senior leaders, applying AI-enabled tools to enhance efficiency and ensure accuracy in communications and records.