Hybrid Exec Assistant to CMO - Strategic Operations

NYC Tourism + Conventions; New York (NY); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid Schedule: 3 days in-office (T/ 

3 days in-office (Tues/Wed required +

Job summary

NYC Tourism + Conventions is seeking an Executive Assistant to provide high-level, confidential support to the Chief Marketing Officer. This role manages day-to-day operations and ensures alignment across priorities to support key initiatives.

You will manage a complex schedule, coordinate meetings and communications, and support leadership engagement with internal and external stakeholders. You will also partner across teams to keep work moving and ensure follow‑through.

Qualifications

• 5-7 years of experience and a strong understanding of executive operations and C-suite support.
• High attention to detail with strong organization and time management.
• Ability to prioritize competing demands and shift quickly as priorities change.
• Clear, professional written and verbal communication.
• Strong judgment and discretion when handling sensitive information.

Responsibilities

• Manage the CMO’s calendar, meetings, and travel across multiple priorities.
• Anticipate conflicts and adjust schedules to align with business needs.
• Serve as a point of contact for internal and external stakeholders.
• Handle sensitive information with discretion.
• Coordinate executive meetings, agendas, and materials.
• Capture notes, track action items, and ensure follow-up.
• Support Board-related logistics and communications as needed.
• Manage inbox flow, prioritize requests, and ensure timely responses.
• Draft and edit communications on behalf of leadership.
• Coordinate across teams to ensure alignment on priorities.
• Support strategic initiatives led by departments under the CMO, including Marketing, Media/Digital, Creative, Membership, Events and Research.
• Assist with planning and execution of executive events and engagements as needed.
• Coordinate travel, logistics, and materials for high-profile meetings.
• Improve workflows to increase efficiency across executive operations.
• Maintain tracking systems, documents, and records.
• Complete expense reports and support vendor coordination.

Skills

Executive operations

C-suite support

Calendar management

Communication

Stakeholder management

Project management

AI fluency

Tools

Microsoft Office

Job description

NYC Tourism + Conventions is seeking an Executive Assistant to provide high-level, confidential support to the Chief Marketing Officer. This role manages day-to-day operations and ensures alignment across priorities to support key initiatives.

You will manage a complex schedule, coordinate meetings and communications, and support leadership engagement with internal and external stakeholders. You will also partner across teams to keep work moving and ensure follow‑through.