Executive Assistant to CIO – IT & AI Initiatives

Urban Edge Properties; Maywood (NJ); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health benefits

401K plan

Paid time off (PTO)

Paid holidays

HSA

Job summary

Urban Edge Properties is seeking an Executive Assistant to the CIO to provide comprehensive administrative support to the SVP, Chief Information Officer, and coordinate with IT, Finance, Legal, Procurement, HR, and external vendors. The role includes IT contract administration, vendor due diligence, and invoice processing.

The ideal candidate will have five or more years of admin experience, proactivity, and comfort with technology and AI tools, while managing calendars, travel, meetings, and

Qualifications

• Five or more years of administrative experience, preferably supporting a senior executive in a corporate environment.
• Experience with contract and vendor management.

Responsibilities

• Manage the CIO’s calendar and meeting priorities; respond to requests from executives, vendors, and stakeholders.
• Answer calls, greet/escort guests, arrange travel and expense reports.
• Prepare agendas, minutes, and action-item tracking for meetings.
• Draft management communications and reports.
• Coordinate conference rooms and meeting logistics; lead special projects as needed.
• Track active contracts, renewals, and vendor agreements; ensure timely actions.

Skills

Executive support

Calendar management

Communication

Organizational skills

Proactivity

Education

High School Diploma or GED

Associate or Bachelor's degree preferred

Tools

Microsoft Office

DocuSign

Vendor management systems

Job description

Urban Edge Properties is seeking an Executive Assistant to the CIO to provide comprehensive administrative support to the SVP, Chief Information Officer, and coordinate with IT, Finance, Legal, Procurement, HR, and external vendors. The role includes IT contract administration, vendor due diligence, and invoice processing.

The ideal candidate will have five or more years of admin experience, proactivity, and comfort with technology and AI tools, while managing calendars, travel, meetings, and