Executive Assistant to CHRO & COO — Healthcare Leadership

Baptist Health (Jacksonville); Jacksonville (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Baptist Health (Jacksonville) seeks an experienced Executive Assistant to the Chief Human Resources Officer (CHRO) & Chief Operating Officer (COO). This role delivers comprehensive executive-level administrative and operational support in a fast-paced healthcare environment, balancing priorities across Human Resources, operations, and enterprise initiatives.

The ideal candidate will manage complex calendars, coordinate high-level meetings, prepare executive materials, and ensure discreet

Qualifications

• Bachelor's degree in business administration, healthcare administration, HR, or related field.
• Minimum 5 years of progressively responsible executive administrative experience.
• Experience supporting senior or C-suite executives.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience in a large healthcare system; Workday or similar HCM systems preferred.

Responsibilities

• Provide executive-level administrative and operational support to the CHRO and COO.
• Manage multiple complex and dynamic executive calendars, prioritizing meetings and resolving scheduling conflicts.
• Coordinate executive leadership meetings, prepare agendas, materials, minutes, and follow-up items.
• Arrange travel, itineraries, registrations, and expense reporting for executives.
• Support onboarding and transition activities for executive and senior leadership positions.
• Develop and maintain relationships with executives, leaders, and Board members across Baptist Health.
• Prepare and distribute executive dashboards, workforce, and operational reports.

Skills

Executive support

Calendar management

Communication

Discretion

Team coordination

Meeting coordination

Education

Bachelor's degree in business administration / healthcare administration / HR

Tools

MS Office Suite

Workday

Job description

Baptist Health (Jacksonville) seeks an experienced Executive Assistant to the Chief Human Resources Officer (CHRO) & Chief Operating Officer (COO). This role delivers comprehensive executive-level administrative and operational support in a fast-paced healthcare environment, balancing priorities across Human Resources, operations, and enterprise initiatives.

The ideal candidate will manage complex calendars, coordinate high-level meetings, prepare executive materials, and ensure discreet