Executive Assistant, Human Resources

Baptist Health

Jacksonville (FL)

On-site

USD 75,000 - 105,000

Full time

14 days+

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Benefits offered by this job

Competitive pay

Benefits package

Retirement plan

Paid time off

Professional development

Team culture

Job summary

Baptist Health in Jacksonville, FL seeks an Executive Assistant to the Chief Human Resources Officer to provide executive-level administrative support. This role manages complex calendars, coordinates meetings, prepares presentations and reports, and supports strategic HR initiatives across the health system.

The ideal candidate thrives in a fast-paced healthcare environment, exercises judgment, and demonstrates professionalism, discretion, and organizational excellence while coordinating

Qualifications

Associate's degree in Business Administration, Healthcare Administration, or related field required.
Bachelor's degree preferred.
Minimum of 5 years of executive administrative experience, preferably supporting a C-suite executive.
Experience supporting Human Resources executives or healthcare leadership strongly preferred.
Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

Provide comprehensive executive support to the Chief Human Resources Officer.
Manage a complex executive calendar, prioritizing meetings and scheduling across multiple leaders and departments.
Coordinate executive leadership meetings, committee meetings, and Board-related HR presentations.
Prepare meeting agendas, presentations, reports, correspondence, and meeting minutes.
Organize travel arrangements, conference registrations, and expense reports.
Serve as the primary point of contact for internal and external communications directed to the CHRO.
Handle highly confidential employee, organizational, and business information with the highest level of discretion.
Coordinate special projects, strategic initiatives, and Human Resources programs.

Skills

Executive support

Calendar management

Communication

Confidentiality

Microsoft Office

Project coordination

Education

Associate's degree in Business Administration

Bachelor's degree preferred

Tools

Microsoft Office Suite

Workday

Teams

Job description

About Baptist Health
Recognized as a top place to work in health care, Baptist Health cares for more patients in Northeast Florida than any other provider, ranking as “most preferred” for more than 30 years. We’re Jacksonville's only locally governed, faith-based, not-for-profit health system and provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals. Our centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.
Baptist Health is seeking a highly organized, proactive, and confidential Executive Assistant to the Chief Human Resources Officer (CHRO) to provide executive-level administrative and operational support. This role serves as a trusted partner to the CHRO, managing complex calendars, coordinating executive meetings, preparing presentations and reports, facilitating communication with senior leadership, and supporting strategic Human Resources initiatives across the health system.
The ideal candidate thrives in a fast-paced healthcare environment, exercises exceptional judgment, and demonstrates professionalism, discretion, and outstanding organizational skills.
Key Responsibilities

Provide comprehensive executive support to the Chief Human Resources Officer.
Manage a complex executive calendar, prioritizing meetings and scheduling across multiple leaders and departments.
Coordinate executive leadership meetings, committee meetings, and Board-related HR presentations.
Prepare meeting agendas, presentations, reports, correspondence, and meeting minutes.
Organize travel arrangements, conference registrations, and expense reports.
Serve as the primary point of contact for internal and external communications directed to the CHRO.
Handle highly confidential employee, organizational, and business information with the highest level of discretion.
Coordinate special projects, strategic initiatives, and Human Resources programs.
Track departmental priorities, deadlines, and follow-up items to ensure timely completion.
Support preparation of executive dashboards, HR metrics, and workforce reports.
Maintain electronic and paper filing systems in accordance with organizational policies.
Perform other administrative and operational duties as assigned.

Minimum Qualifications

Associate's degree in Business Administration, Healthcare Administration, Human Resources, or related field required.
Bachelor's degree preferred.
Minimum of 5 years of executive administrative experience, preferably supporting a C-suite executive.
Experience supporting Human Resources executives or healthcare leadership strongly preferred.
Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
Experience managing complex calendars and executive schedules.
Strong written and verbal communication skills.

Preferred Qualifications

Experience in a large healthcare system or hospital environment.
Experience supporting executive leadership teams.
Knowledge of Human Resources operations and practices.
Experience with Workday or similar Human Capital Management (HCM) systems.
Project coordination experience.

Knowledge, Skills & Abilities
Successful candidates will demonstrate:

Exceptional organizational and time management skills
Strong attention to detail
Ability to prioritize competing priorities in a fast-paced environment
Excellent interpersonal and customer service skills
Professionalism and executive presence
Ability to maintain strict confidentiality
Strong problem-solving and critical thinking abilities
Ability to work independently with minimal supervision
Excellent written, verbal, and presentation support skills
Strong proficiency with Microsoft Office applications
Ability to anticipate executive needs and proactively resolve issues

Why Baptist Health?
At Baptist Health, we're committed to improving the health of our community through exceptional patient care, innovation, and compassionate service. As the Executive Assistant to the CHRO, you'll play an integral role in supporting the strategic leadership of one of the region's premier healthcare organizations.
What We Offer