Executive Assistant, Human Resources

Baptist Medical Center Jacksonville; Jacksonville (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Employer 401k match

Paid time off

Wellness benefits

Career growth opportunities

Job summary

Baptist Health in Jacksonville seeks an Executive Assistant to the CHRO to provide confidential, executive-level support, manage complex calendars, coordinate meetings, and prepare reports and presentations for senior leadership.

The role requires discretion, strong communication, and a proven track record in healthcare or corporate HR settings; experience with Workday is a plus; bachelor's degree preferred.

Qualifications

• Associate's degree in Business Administration/Healthcare Administration required
• Bachelor's degree preferred
• Minimum of 5 years of executive administrative experience
• Experience supporting HR executives or healthcare leadership preferred
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience managing complex calendars and executive schedules
• Strong written and verbal communication skills

Responsibilities

• Provide executive support to the Chief Human Resources Officer (CHRO).
• Manage a complex executive calendar and scheduling across departments.
• Coordinate executive meetings, committee meetings, and Board-related HR presentations.
• Prepare meeting agendas, presentations, reports, correspondence, and minutes.
• Organize travel arrangements, conference registrations, and expense reports.
• Serve as primary contact for communications directed to the CHRO.
• Maintain confidentiality of sensitive information.
• Coordinate special HR projects and strategic initiatives.

Skills

Executive support

Calendar management

Meeting coordination

Presentation support

Travel arrangements

Confidentiality

Communication skills

Microsoft Office

Education

Associate's degree in Business Administration/Healthcare Administration

Bachelor's degree preferred

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Workday or similar HCM systems

Job description

Baptist Health is seeking a highly organized, proactive, and confidential Executive Assistant to the Chief Human Resources Officer (CHRO) to provide executive-level administrative and operational support. This role serves as a trusted partner to the CHRO, managing complex calendars, coordinating executive meetings, preparing presentations and reports, facilitating communication with senior leadership, and supporting strategic Human Resources initiatives across the health system.

The ideal candidate thrives in a fast-paced healthcare environment, exercises exceptional judgment, and demonstrates professionalism, discretion, and outstanding organizational skills.

Key Responsibilities

• Provide comprehensive executive support to the Chief Human Resources Officer.
• Manage a complex executive calendar, prioritizing meetings and scheduling across multiple leaders and departments.
• Coordinate executive leadership meetings, committee meetings, and Board-related HR presentations.
• Prepare meeting agendas, presentations, reports, correspondence, and meeting minutes.
• Organize travel arrangements, conference registrations, and expense reports.
• Serve as the primary point of contact for internal and external communications directed to the CHRO.
• Handle highly confidential employee, organizational, and business information with the highest level of discretion.
• Coordinate special projects, strategic initiatives, and Human Resources programs.
• Track departmental priorities, deadlines, and follow-up items to ensure timely completion.
• Support preparation of executive dashboards, HR metrics, and workforce reports.
• Maintain electronic and paper filing systems in accordance with organizational policies.
• Perform other administrative and operational duties as assigned.

Minimum Qualifications

• Associate's degree in Business Administration, Healthcare Administration, Human Resources, or related field required.
• Bachelor's degree preferred.
• Minimum of 5 years of executive administrative experience, preferably supporting a C-suite executive.
• Experience supporting Human Resources executives or healthcare leadership strongly preferred.
• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience managing complex calendars and executive schedules.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience in a large healthcare system or hospital environment.
• Experience supporting executive leadership teams.
• Knowledge of Human Resources operations and practices.
• Experience with Workday or similar Human Capital Management (HCM) systems.

Knowledge, Skills & Abilities

Successful candidates will demonstrate:

• Exceptional organizational and time management skills
• Strong attention to detail
• Ability to prioritize competing priorities in a fast-paced environment
• Excellent interpersonal and customer service skills
• Professionalism and executive presence
• Ability to maintain strict confidentiality
• Strong problem-solving and critical thinking abilities
• Ability to work independently with minimal supervision
• Excellent written, verbal, and presentation support skills
• Strong proficiency with Microsoft Office applications
• Ability to anticipate executive needs and proactively resolve issues

Why Baptist Health?

At Baptist Health, we're committed to improving the health of our community through exceptional patient care, innovation, and compassionate service. As the Executive Assistant to the CHRO, you'll play an integral role in supporting the strategic leadership of one of the region's premier healthcare organizations.

What We Offer

• Competitive compensation
• Retirement savings plan with employer match
• Paid time off and wellness benefits

Opportunities for career growth within one of Northeast Florida's leading healthcare systems

Education Required

High School

Experience

• Secretarial Experience
• Executive Assistance Experience
• Experience in Technology Industry
• Graphic Design Experience
• Experience working in a health care setting
• Managed Care Experience
• Customer Service Experience

License and Certification

• Driver's License - DMV

Location

Chosen as the area's “Most Preferred” healthcare provider every year since 1990 according to theannual National Research Corporation study of Jacksonville area residents, Baptist Health rankshighest in the categories of Best Doctors, Best Nurses, Best Quality and Best Reputation.