Executive Assistant to Chief Operations Officer

Taylor Hodson Staffing; New York (NY); On-site; Full time

Job summary

A prestigious hedge fund in New York seeks a highly organized Executive Assistant to support the Chief Operations Officer. This role includes managing complex schedules, booking travel, and ensuring professional communication with stakeholders. Ideal candidates will have over three years of executive assistance experience, particularly in finance, and be proficient in Microsoft Office applications.

Qualifications

• 3+ years as an Executive Assistant in financial services.
• Experience managing complex schedules and travel logistics.
• Proven ability to handle multiple deadlines effectively.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Book travel and prepare itineraries.
• Act as a liaison among stakeholders and maintain confidentiality.

Skills

Organizational Skills

Time Management

Communication

Attention to Detail

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Executive Assistant to Chief Operations Officer

Executive Assistant to Chief Operations Officer

1 week ago Be among the first 25 applicants

Taylor Hodson Staffing provided pay range

This range is provided by Taylor Hodson Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $45.00/hr

Our client is a prestigious, hedge fund based in New York, NY. The firm is seeking a highly organized Executive Assistant to provide seamless support to a senior executive. This is an exceptional opportunity to work alongside a high-caliber team in a dynamic environment where attention to detail and discretion are paramount.

Responsibilities:

• Manage complex calendars across multiple time zones; coordinate internal and external meetings
• Book domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Prepare and submit expense reports in a timely and accurate manner
• Act as a liaison with internal departments and external stakeholders, ensuring professional communication at all times
• Assist with meeting preparation, including agendas, briefing documents, and presentation materials
• Maintain discretion and confidentiality in all aspects of the role
• Proactively identify and resolve scheduling conflicts or logistical challenges

Ideal Candidate Profile:

• 3+ years of experience as an Executive Assistant, preferably in financial services, hedge fund, private equity, or a similarly fast-paced industry
• Proven ability to manage and prioritize multiple competing deadlines
• Highly proficient in Microsoft Outlook, Excel, Word, and PowerPoint
• Strong organizational and time management skills
• Exceptional verbal and written communication
• Professional demeanor with a service-oriented mindset

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Management, Investment Banking, and Venture Capital and Private Equity Principals

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