Executive Assistant to Chief Executive Officer

Prestige Wellness; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Prestige Wellness Group in New York City is seeking a full-time Executive Assistant to support the CEO and office staff in a fast-paced, high-visibility environment. The role requires meticulous calendar management, travel coordination, and managing confidential information to keep the CEO focused on strategic priorities.

You will partner with HR, facilities, security and IT to ensure smooth day-to-day operations, coordinate board and leadership meetings, and arrange domestic and international

Qualifications

• 3-5 years’ experience supporting a CEO or other C-suite in a fast-paced corporate environment.
• Exceptional calendar management and organizational skills.
• Proven gatekeeper who protects executive time.
• Strong communication with senior leadership and external stakeholders.
• Experience coordinating complex domestic and international travel.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Serve as the CEO’s right hand, managing a highly complex and ever-changing calendar while ensuring the executive’s time is protected and priorities remain aligned.
• Coordinate all aspects of domestic and international travel including detailed itineraries, bookings, accommodations, and transportation.
• Partner closely with the CEO to anticipate needs, track priorities, and ensure preparation for meetings, deadlines, and key commitments.
• Support board meetings and leadership meetings by preparing agendas, briefing materials, and follow up documentation.
• Handle highly confidential information related to company strategy, acquisitions, and partnerships.
• Draft executive correspondence and materials with strong attention to clarity and tone.

Skills

Calendar management

Executive support

Travel coordination

Communication

Gatekeeper

Tools

Microsoft Office

Google Workspace

Job description

Role: Executive Assistant, Office of CEO

Reports to: CEO

Location: NYC (3-4 days a week in-office)

About us

Prestige Wellness Group is a leader in luxury wellness solutions, designing and delivering award-winning thermal and spa environments for high-end residential and five star commercial spaces. Headquartered in NYC, we’re growing quickly and looking for a detail and client-driven PM to grow with us.

About the Role

We are looking for a full-time Executive Assistant opportunity supporting the CEO and office staff in a fast paced, high visibility environment.

Responsibilities

Administrative Support

• Serve as the CEO’s right hand, managing a highly complex and ever-changing calendar while ensuring the executive’s time is protected and priorities remain aligned.
• Coordinate all aspects of domestic and international travel including detailed itineraries, bookings, accommodations, and transportation.
• Partner closely with the CEO to anticipate needs, track priorities, and ensure preparation for meetings, deadlines, and key commitments.
• Support board meetings and leadership meetings by preparing agendas, briefing materials, and follow up documentation.
• Handle highly confidential information related to company strategy, acquisitions, and partnerships.
• Draft executive correspondence and materials with strong attention to clarity and tone.

Operations & Workplace Experience

• Support with HR initiatives from time to time as requested including special projects and event coordination.
• Serve as the primary liaison with onsite workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment.
• Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience.
• Troubleshoot basic AV and technology issues and elevate efficiently when needed.

Hybrid & In-Office Coordination

• Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).
• Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.

Qualifications

Required

• 3-5 years’ experience supporting a CEO, Founder, Chairman, or other C-suite executive in a fast paced corporate environment.
• Exceptional calendar management and organizational skills with the ability to manage competing priorities.
• Proven ability to act as an effective gatekeeper and protect executive time.
• Strong communication skills with the confidence to interact with senior leadership and external stakeholders.
• Experience managing complex domestic and international travel.
• Proficiency with Microsoft Office, Google Workspace and executive scheduling tools.

Preferred

• Working proficiency of the Italian language.
• Knowledge to AI models is a plus (Copilot, ChatGPT, Claude, etc.).

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.