Executive Assistant to CEO

tech company; New York (NY); On-site; USD 225,000 - 275,000; Full time

Job summary

Tech company in New York seeks an exceptional Executive Assistant to provide best-in-class business and personal support in a fast-paced, high-performance environment, partnering closely with a second assistant.

The role handles ultra-active calendars, complex travel, personal logistics, expense reporting, and confidential communications, representing the CEO with discretion across internal teams, family office, vendors and security.

Qualifications

• Experience supporting C-suite or founder-level executives.
• Exceptional verbal and written communication skills.
• Outstanding organizational and time-management abilities.
• Proven ability to manage competing priorities with composure and efficiency.

Responsibilities

• Manage an extremely active and complex calendar, including high-volume meeting requests, scheduling, and proactive reminders
• Coordinate intricate domestic and international travel arrangements, including flights, hotels, ground transportation, and security logistics
• Serve as a central liaison across internal office teams, family office, household staff, vendors, and security personnel
• Oversee day-to-day personal logistics and private operations for the CEO
• Prepare daily briefings, itineraries, and schedule updates
• Track expenses and manage reporting/reconciliation
• Coordinate gifting, special projects, and ad hoc executive requests
• Ensure flawless execution of logistics across business, family, household, and travel needs
• Represent the CEO with professionalism and discretion internally and externally

Skills

Calendar management

C-suite support

Travel coordination

Discretion

Communication skills

Job description

Salary: up to $250k plus full benefits and stock options

A prominent founder/CEO of a high-profile technology company in the AI sector is seeking an exceptional Executive Assistant to provide best-in-class business and personal support in a fast-paced, high-performance environment.

This role will partner closely with a second assistant as part of a two-person support team, ensuring seamless execution across all aspects of the CEO’s professional and personal operations. The ideal candidate is proactive, highly organized, discreet, and thrives under pressure while managing complex logistics with precision.

Responsibilities

• Manage an extremely active and complex calendar, including high-volume meeting requests, scheduling, and proactive reminders
• Coordinate intricate domestic and international travel arrangements, including flights, hotels, ground transportation, and security logistics
• Serve as a central liaison across internal office teams, family office, household staff, vendors, and security personnel
• Oversee day-to-day personal logistics and private operations for the CEO
• Prepare daily briefings, itineraries, and schedule updates
• Track expenses and manage reporting/reconciliation
• Coordinate gifting, special projects, and ad hoc executive requests
• Ensure flawless execution of logistics across business, family, household, and travel needs
• Represent the CEO with professionalism and discretion internally and externally

Qualifications

• Prior experience supporting C-suite or founder-level executives in a high-demand environment
• Exceptional verbal and written communication skills
• Outstanding organizational and time-management abilities
• Proven ability to manage competing priorities with composure and efficiency
• Strong follow-through and meticulous attention to detail
• High emotional intelligence and interpersonal sophistication
• Absolute discretion and commitment to confidentiality
• Humble, service-oriented mindset with a no-task-too-small attitude
• Comfortable operating with a 24/7 mentality when needed, while maintaining standard office hours in Manhattan

This is an opportunity for a top-tier assistant to support a visionary executive at the highest level within a dynamic and rapidly growing organization.