Executive Assistant to Chair — Global Stakeholder Partner

TOGETHXR; Washington, Northern (District of Columbia, KY); On-site; USD 90,000 - 130,000; Full time

Job summary

TOGETHXR is seeking an exceptional Executive Assistant to support the Chair of a leading global sports organization. This in-office role is based in the Washington, DC area and requires strategic partnership with the Chief of Staff to maximize the Chair’s effectiveness.

You will manage a complex global diary, coordinate travel across domestic and international schedules, and prepare materials for meetings and engagements.

Qualifications

• Significant experience supporting a CEO, President, Chairperson or other senior executive.
• Experience operating in an international organization with global stakeholders.
• Ability to manage complexity, ambiguity and competing priorities.
• Exceptional organizational skills and meticulous attention to detail.
• Strong business judgment and problem-solving ability.
• Outstanding written and verbal communication skills.
• Confidence to make recommendations and take ownership.
• High levels of discretion, integrity and professionalism.

Responsibilities

• Own and manage an exceptionally complex and evolving global diary.
• Coordinate domestic and international travel, including detailed itineraries, briefing materials and contingency planning.
• Manage competing priorities and requests on behalf of the Chair, ensuring her time is allocated effectively.
• Prepare agendas, briefing packs and background materials for meetings, events and speaking engagements.
• Draft correspondence and manage communications as required.
• Ensure the Chair is consistently well prepared, informed and positioned for success.
• Act as a trusted extension of the Chair and Executive Office.
• Develop understanding of the Chair's priorities, preferences and working style.
• Anticipate issues, identify conflicts and solve problems before they arise.
• Exercise sound judgment in escalation decisions and what can be handled independently.
• Make thoughtful recommendations regarding stakeholder engagement, scheduling and prioritization.
• Look ahead and proactively manage risks and dependencies.
• Serve as a key point of contact for senior internal and external stakeholders.
• Build relationships across international markets, cultures and time zones.
• Manage sensitive interactions with diplomacy and discretion.
• Balance competing stakeholder interests while protecting the Chair's time and focus.
• Work closely with the Chief of Staff to coordinate across the Executive Office.
• Track commitments, actions and deliverables from meetings and engagements.
• Ensure follow-up actions are completed and deadlines met.
• Establish and maintain systems and processes to improve efficiency.
• Provide operational support for Board meetings, leadership meetings and major events.

Skills

Calm under pressure

Proactive

Emotionally mature

Discretion

Relationship building

Problem solving

Attention to detail

Trust & credibility

Job description

TOGETHXR is seeking an exceptional Executive Assistant to support the Chair of a leading global sports organization. This in-office role is based in the Washington, DC area and requires strategic partnership with the Chief of Staff to maximize the Chair’s effectiveness.

You will manage a complex global diary, coordinate travel across domestic and international schedules, and prepare materials for meetings and engagements.