Executive Assistant, Executive Office

Meyer Foundation; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

The Meyer Foundation is seeking an experienced Executive Assistant to support the President & CEO, Governance Manager, and Sr. Director for Capacity Building in Washington, DC.

The role focuses on administrative support, calendar management, travel coordination, and project alignment with the executive team. The ideal candidate will be a strong communicator, discreet with confidential information, and capable of handling multiple priorities in a fast-paced setting.

Qualifications

• Proven experience in an executive assistant or high-level administrative support role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with Canva is a plus.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving skills and attention to detail.
• Commitment to the organization's mission and DEI values.

Responsibilities

• Manage and optimize calendars for executive leaders, ensuring efficient time and priority management.
• Organize and prepare materials for meetings, including scheduling, coordination, and logistics.
• Handle travel arrangements, expense reporting, and financial reconciliations for the Executive Office.
• Coordinate mail collection, document management, and correspondence handling.
• Lead and track Executive Office projects, ensuring timely execution.
• Provide project management support for C-Suite leadership and cross-team alignment.
• Organize executive-level meetings and events, managing logistics such as catering and venues.
• Maintain timelines, track action items, and follow up on key deliverables.
• Represent the organization with professionalism, discretion, and commitment to equity and inclusion.

Skills

Calendar management

Executive support

Project coordination

Communication

Multitasking

Tools

Microsoft Office

Zoom/Teams

Canva

Job description

Position: Executive Assistant, Executive Office

Profile
We are seeking an experienced and highly organized Executive Assistant to support the President & CEO, Governance Manager, and Sr. Director for Capacity Building. This role plays a critical part in ensuring the smooth operation of the Executive Office by providing administrative support, project management, and team coordination.

The ideal candidate is a skilled communicator, problem-solver, and multitasker who thrives in a fast-paced environment. They must be adept at managing complex schedules, handling confidential information with discretion, and liaising with Board members, community leaders, and internal stakeholders.

Key Responsibilities:

Executive Administrative Support:

Manage and optimize calendars for executive leaders, ensuring efficient time and priority management.

Organize and prepare materials for internal and external meetings, including scheduling, participant coordination, and logistics.

Handle travel arrangements, expense reporting, and financial reconciliations for the Executive Office.

Coordinate mail collection, document management, and correspondence handling.

Project & Event Coordination:

Lead and track various Executive Office projects, ensuring timely execution.

Provide project management support for C-Suite leadership, ensuring cross-team alignment.

Organize executive-level meetings and events, managing logistics such as catering, venues, and technology needs.

Maintain timelines, track action items, and follow up on key deliverables.

Professionalism & Confidentiality:

Represent the organization with professionalism, discretion, and a commitment to diversity, equity, and inclusion.

Maintain confidentiality in handling sensitive information related to organizational strategy and governance.

Uphold organizational policies and procedures while demonstrating initiative and proactive problem-solving.

Required Qualifications & Skills:

Proven experience in an executive assistant or high-level administrative support role.

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).

Familiarity with presentation tools such as Canva is a plus.

Exceptional written and verbal communication skills.

Ability to manage multiple priorities, anticipate needs, and work independently.

Strong problem-solving skills and attention to detail.

Commitment to the organization's mission, vision, and racial equity values.

Cultivating a staff team that embodies the diverse experiences of the Greater Washington region is essential to our mission and values. We strongly and sincerely encourage applications from people of color/of the global majority, immigrant, multilingual, and multicultural individuals; people with disabilities; members of LGBTQIA+ and gender non-conforming communities; and people with other diverse backgrounds and lived experiences.

Why Join Us?

This is an exciting opportunity to contribute to an impactful organization while working closely with executive leadership. If you are a proactive, detail-oriented professional who thrives in a dynamic environment, we encourage you to apply.