Executive Assistant

TOGETHXR; Washington, Northern (District of Columbia, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

TOGETHXR is seeking an exceptional Executive Assistant to support the Chair of a leading global sports organization. This in-office role is based in the Washington, DC area and requires strategic partnership with the Chief of Staff to maximize the Chair’s effectiveness.

You will manage a complex global diary, coordinate travel across domestic and international schedules, and prepare materials for meetings and engagements.

Qualifications

• Significant experience supporting a CEO, President, Chairperson or other senior executive.
• Experience operating in an international organization with global stakeholders.
• Ability to manage complexity, ambiguity and competing priorities.
• Exceptional organizational skills and meticulous attention to detail.
• Strong business judgment and problem-solving ability.
• Outstanding written and verbal communication skills.
• Confidence to make recommendations and take ownership.
• High levels of discretion, integrity and professionalism.

Responsibilities

• Own and manage an exceptionally complex and evolving global diary.
• Coordinate domestic and international travel, including detailed itineraries, briefing materials and contingency planning.
• Manage competing priorities and requests on behalf of the Chair, ensuring her time is allocated effectively.
• Prepare agendas, briefing packs and background materials for meetings, events and speaking engagements.
• Draft correspondence and manage communications as required.
• Ensure the Chair is consistently well prepared, informed and positioned for success.
• Act as a trusted extension of the Chair and Executive Office.
• Develop understanding of the Chair's priorities, preferences and working style.
• Anticipate issues, identify conflicts and solve problems before they arise.
• Exercise sound judgment in escalation decisions and what can be handled independently.
• Make thoughtful recommendations regarding stakeholder engagement, scheduling and prioritization.
• Look ahead and proactively manage risks and dependencies.
• Serve as a key point of contact for senior internal and external stakeholders.
• Build relationships across international markets, cultures and time zones.
• Manage sensitive interactions with diplomacy and discretion.
• Balance competing stakeholder interests while protecting the Chair's time and focus.
• Work closely with the Chief of Staff to coordinate across the Executive Office.
• Track commitments, actions and deliverables from meetings and engagements.
• Ensure follow-up actions are completed and deadlines met.
• Establish and maintain systems and processes to improve efficiency.
• Provide operational support for Board meetings, leadership meetings and major events.

Skills

Calm under pressure

Proactive

Emotionally mature

Discretion

Relationship building

Problem solving

Attention to detail

Trust & credibility

Job description

Summary:

We are seeking an exceptional Executive Assistant to support the Chair of a leading global sports organization. This is an in-office position based in the Washington, DC area.

This is not a traditional administrative role. We are looking for a highly capable operator who can manage complexity, exercise judgement, anticipate needs before they arise, and thrive in a demanding, fast-paced environment. The successful candidate will become a trusted partner to the Chair, helping to maximize her effectiveness while ensuring that priorities, commitments and relationships are managed seamlessly.

The role requires someone who is resilient, emotionally intelligent, exceptionally organized and unflappable under pressure. The Chair moves at pace, operates globally and manages a wide range of senior stakeholders. The Executive Assistant must be able to keep up, stay ahead, and ensure that nothing falls through the cracks.

An important aspect of the role will be working in close partnership with the Chief of Staff. Together, you will form a small, high-performing executive office, ensuring the Chair's time, attention and energy are focused on the highest-value priorities.

Essential Duties & Responsibilities

Executive Support

• Own and manage an exceptionally complex and constantly evolving global diary.


• Coordinate domestic and international travel, including detailed itineraries, briefing materials and contingency planning.


• Manage competing priorities and requests on behalf of the Chair, ensuring her time is allocated effectively.


• Prepare agendas, briefing packs and background materials for meetings, events and speaking engagements.


• Draft correspondence and manage communications as required.


• Ensure the Chair is consistently well prepared, informed and positioned for success.

Strategic Partnering

• Act as a trusted extension of the Chair and Executive Office.


• Develop a deep understanding of the Chair's priorities, preferences and working style.


• Anticipate issues, identify conflicts and solve problems before they arise.


• Exercise sound judgement in determining what requires escalation and what can be handled independently.


• Make thoughtful recommendations regarding stakeholder engagement, scheduling and prioritization.


• Look several steps ahead and proactively manage risks and dependencies.

Stakeholder Management

• Serve as a key point of contact for senior internal and external stakeholders.


• Build strong relationships across international markets, cultures and time zones.


• Manage sensitive interactions with diplomacy, professionalism and discretion.


• Balance competing stakeholder interests while protecting the Chair's time and focus.

Executive Office Operations

• Work closely with the Chief of Staff to ensure effective coordination across the Executive Office.


• Track commitments, actions and deliverables arising from meetings and engagements.


• Ensure follow-up actions are completed and deadlines are met.


• Establish and maintain systems, processes and ways of working that improve efficiency and effectiveness.


• Provide operational support for Board meetings, leadership meetings and major organizational events as required.

Education and Experience

We are looking for an experienced Executive Assistant who has supported senior executives in a complex, high-performance environment.

You will likely have:

• Significant experience supporting a CEO, President, Chairperson or other senior executive.


• Experience operating in an international organization with global stakeholders.


• A proven ability to manage complexity, ambiguity and competing priorities.


• Exceptional organizational skills and meticulous attention to detail.


• Strong business judgement and problem-solving ability.
  
• Outstanding written and verbal communication skills.


• The confidence to make recommendations and take ownership.


• High levels of discretion, integrity and professionalism.

Required Skills & Competencies

• Calm, resilient and composed under pressure.


• Highly proactive and relentlessly reliable.


• Emotionally mature and politically astute.


• Comfortable working with demanding personalities and high expectations.


• Resourceful, adaptable and solutions oriented.


• Able to build trust and credibility quickly.


• Someone who takes pride in delivering exceptional work.


• The type of person who notices what others miss and resolves issues before they become problems.

Travel Requirements

Some Domestic and International travel may be required.

Supervisory Responsibilities

None

Position Type/Work Schedule

Full Time, 40 hours a week. Typical schedule will be Monday-Friday.

Work Environment/Physical Demands

Work environment characteristics described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

The noise level in the work environment is usually quiet to moderate. The passage of employees through the work area is average and normal.

Physical Demands

The employee is required to sit for long periods; use close/distant vision; hear using the telephone; bend at the waist and knee; communicate verbally and electronically with worldwide constituency; use hands and fingers to operate a computer and telephone keyboard. Must be able to lift 50 lbs.

The WTA is an Equal Opportunity Employer.