Executive Assistant to CFO & US Sales Lead (Travel)

Janus Henderson Investors U.S.; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Job summary

Privacore Capital seeks an experienced Executive Assistant to support New York leaders, manage calendars, coordinate complex travel, and process expenses. You will backstop a growing sales team, assist with business development projects, and help coordinate two NY offices, while maintaining strong attention to detail and proactive support.

You will operate in a hybrid environment, gaining exposure to senior leadership and cross-functional teams within a fast-growing affiliate of Janus Henderson

Qualifications

• Experience managing calendars for senior executives in a fast-paced environment.
• Ability to coordinate multi-professional calendars and time-sensitive requests.
• Experience processing high volumes of expense reports accurately and promptly.
• Ability to review expenses against company policies and ensure accuracy.
• Experience arranging complex domestic and international travel.
• Strong attention to detail, organization, and follow-through.
• Ability to prepare detailed agendas and support meeting logistics.

Responsibilities

• Manage calendars, admin deliverables and global travel for New York-based leaders.
• Support the broader sales team by coordinating US travel and preparing materials.
• Process CFO and sales team expense reports in a timely, accurate manner.
• Support project management for business development activities.
• Provide backup admin coverage to senior leaders as needed.
• Assist with office coordination across two NY locations and liaise with building mgmt.

Skills

Calendar management

Executive support

Travel coordination

Expense processing

Office administration

Prioritization

Communication

Job description

Privacore Capital seeks an experienced Executive Assistant to support New York leaders, manage calendars, coordinate complex travel, and process expenses. You will backstop a growing sales team, assist with business development projects, and help coordinate two NY offices, while maintaining strong attention to detail and proactive support.

You will operate in a hybrid environment, gaining exposure to senior leadership and cross-functional teams within a fast-growing affiliate of Janus Henderson