Executive Assistant to CFO — NYC Office, Onsite 4 Days

Voya Investment Management LLC; New York (NY); Vor Ort; USD 90.000 - 100.000; Vollzeit

Zusammenfassung

Pomona Capital seeks an Executive Assistant to provide high-level in-office administrative support to the CFO and Office Manager, enhancing effectiveness through organization, discretion, and proactive partnership. The role requires strong judgment, initiative, and professional handling of confidential matters in a fast-paced environment.

The position is based in New York, with onsite presence four days per week, and offers opportunities to manage complex schedules, travel, and cross-functional

Qualifikationen

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum of 7 years of progressively responsible administrative experience, including at least 3 years supporting C-level or senior executives.
• Advanced proficiency with Microsoft Word, Excel, Outlook, SharePoint, and PowerPoint.
• Excellent verbal and written communication skills.
• Exceptional discretion and ability to maintain strict confidentiality.
• Highly organized with strong attention to detail and the ability to prioritize multiple responsibilities.

Aufgaben

• Provide primary executive support to the CFO and Office Manager, serving as a trusted point of contact.
• Manage complex, fast-changing calendars for the CFO, prioritizing requests and anticipating scheduling needs.
• Coordinate and manage virtual and onsite meetings and events, including logistics and materials.
• Prepare, edit, and proofread materials and correspondence using Microsoft Office tools.
• Handle confidential information with discretion and professionalism.
• Process and reconcile vendor invoices and the CFO's expense reports with the finance team.
• Communicate and follow up on requests and action items, liaising with Building Management, Security, and partners.
• Serve as a liaison between executives, admin and business teams, external contacts, and vendors.
• Support office operations with a proactive, “no job is too small” mindset.
• Greet visitors and guests professionally as the first point of contact.
• Plan and coordinate domestic and international travel for the CFO.
• Ensure adherence to firm policies and procedures.

Kenntnisse

Executive support

Calendar management

Discretion

Communication

Prioritization

Adaptability

Ausbildung

Bachelor's degree preferred

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

PowerPoint

Jobbeschreibung

Pomona Capital seeks an Executive Assistant to provide high-level in-office administrative support to the CFO and Office Manager, enhancing effectiveness through organization, discretion, and proactive partnership. The role requires strong judgment, initiative, and professional handling of confidential matters in a fast-paced environment.

The position is based in New York, with onsite presence four days per week, and offers opportunities to manage complex schedules, travel, and cross-functional