Executive Assistant to CFO

Westlake Chemical; United States; Vor Ort; USD 90.000 - 130.000; Vollzeit

Zusammenfassung

Westlake Chemical is seeking an experienced Executive Assistant to provide comprehensive support to the CFO. The role demands discretion, exceptional organization, and the ability to anticipate needs in a fast-paced environment.

Responsibilities include managing complex calendars, coordinating with executives and boards, preparing strategic PowerPoint materials, and producing analytical reports with Excel, Smartsheet and Power BI. Travel planning and confidential administration are essential.

Qualifikationen

• Minimum 12 years of professional administrative experience supporting C-suite executives.
• Experience in chemical/manufacturing or related industries preferred.
• Strong judgment, discretion, and ability to handle confidential information.

Aufgaben

• Manage the CFO’s calendar with priority setting and conflict resolution.
• Screen and prioritize communications as a gatekeeper for the CFO.
• Coordinate with internal leaders, board members, and external stakeholders.
• Create and revise PowerPoint presentations for board and strategy docs.
• Prepare reports and analyses using Excel, Smartsheet, Power BI, and similar tools.
• Handle purchase requisitions, travel, expenses, and presentation materials.
• Coordinate domestic and international travel with detailed itineraries.
• Monitor emails and calls for the CFO and respond as appropriate.
• Use task tools to track deadlines and ensure deliverables on time.
• Plan meetings/events logistics, including AV setup and room scheduling.
• Maintain professionalism and confidentiality; work with executive team peers.
• Support other assistants to coordinate calendars across departments.

Kenntnisse

Executive support

Calendar management

Cross-functional coordination

Discretion & confidentiality

Time management

Strong communication

Problem solving

Critical thinking

Ausbildung

High school diploma

Bachelor’s degree preferred

Tools

Excel

Outlook

PowerPoint

Word

SharePoint

Smartsheet

Power BI

Jobbeschreibung

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate.

SUMMARY This role provides comprehensive administrative support to Westlake’s CFO. It requires extensive executive support experience, strong organizational and time management skills, and close attention to detail. The individual must demonstrate integrity, discretion, professionalism, critical thinking, sound judgment, and the ability to anticipate needs while maintaining confidentiality.

DUTIES AND RESPONSIBILITIES

May include, but are not limited to, the following:

• Manage the CFO’s calendar comprehensively by prioritizing requests, resolving conflicts, making strategic scheduling decisions, and anticipating needs to support smooth daily operations.
• Serve as a gatekeeper by screening and prioritizing communications and requests.
• Coordinate with internal leaders, board members, and external stakeholders to ensure timely responses and follow-up.
• Create, revise, and enhance PowerPoint presentations including board presentations and strategic documents.
• Prepare reports and detailed analyses using Excel, Smartsheet, Power BI, and other data management tools.
• Prepare purchase requisitions, travel arrangements, expense reports, presentations, and other materials with accuracy and attention to detail.
• Coordinate domestic and international travel, including detailed itineraries tailored to the CFO’s needs.
• Monitor and respond to emails, calls, and other inquiries on behalf of the CFO, as appropriate.
• Use task management tools to track deadlines and ensure key deliverables are completed on time.
• Coordinate meeting and event logistics, including room setup, meal arrangements, agendas, minutes, and follow-up on action items.
• Maintain professionalism and handle confidential or sensitive information with discretion.
• Collaborate with other Executive and Administrative Assistants to coordinate calendars, support meeting arrangements, and respond to inquiries across departments.
• Support complex meeting and event preparation, including AV setup, room scheduling, and telepresence coordination.
• Comply with company policies, federal and state regulations, and safety and environmental standards.
• Perform other duties assigned by the CFO and adapt to the company’s changing needs.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

High school diploma required; bachelor’s degree strongly preferred.

Minimum of 12 years of professional administrative experience supporting C-suite executives, preferably in the chemical, manufacturing, or related industry.

Self-starter with strong judgment, critical thinking, and the ability to anticipate needs, solve problems, and manage multiple priorities in a fast-paced environment.

Strong written and verbal communication skills, with exceptional organization, attention to detail, and consistent follow-through on deadlines.

Advanced proficiency in Microsoft Excel, Outlook, PowerPoint, Word, and SharePoint; familiarity with Microsoft Copilot or other AI tools preferred.

Experience managing complex calendars, executive schedules, meeting reminders, and domestic and international travel.

Professional and adaptable, with the ability to work effectively with senior executives, technical manufacturing personnel, and key business partners.

Proven ability to handle sensitive information with discretion and complete confidentiality.

Required Work Hours and Schedule

Corporate office schedule: Monday through Friday, 8:00 AM to 5:00 PM, with flexibility to meet the needs of the CFO and the company.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, or crouch.

The employee must regularly lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office. Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc. May also result in exposure to outside elements and may require usage of stairs and elevators.

Westlake is an Equal Opportunity Employer

Westlake is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.

Westlake is a global manufacturer and supplier of materials and innovative products that enhance life every day. Headquartered in Houston, with operations in Asia, Europe and North America, we provide the building blocks for vital solutions — from housing and construction, to packaging and healthcare, to automotive and consumer.

Westlake (NYSE: WLK) is a global diversified industrial company that manufactures and supplies essential products that enhance the daily lives of people around the globe. Our products, now under a One Westlake brand, supply the necessary building blocks for everyday products across housing and infrastructure, packaging and healthcare, and automotive and consumer goods.

Consumers gain the benefits of materials Westlake produces in products such as food packaging, medical devices, soaps and detergents, car interiors, fashion, toys, shoes, furniture, electronics, siding, stone veneer, windows, outdoor living, roofing, and pipe & fittings.

Westlake is proud to contribute to driving a sustainable future through the creation of essential products that are Enhancing Your Life Every Day®.

To view other career opportunities at Westlake and our family of companies, visit https://westlaketalent.com