Executive Assistant to CFO - Strategic Admin & Scheduling

ZIM Integrated Shipping Services; Virginia Beach (VA); On-site; USD 55,000 - 90,000; Full time

Job summary

ZIM Integrated Shipping Services is seeking an Executive Assistant to the CFO in Virginia Beach. This role provides organizational and administrative support, manages the CFO’s calendar, coordinates meetings and travel, and handles confidential materials.

You will prepare reports, assist with special projects, and help streamline finance processes while representing the CFO in day-to-day activities. The ideal candidate is proactive, discreet, with strong MS Office skills and excellent

Qualifications

• Bachelor’s degree and at least 3 years of administrative experience supporting senior management.
• Proactive, energetic, independent with ability to handle confidential information.
• Strong MS Office skills (Excel, Word, PowerPoint) and calendar/meeting coordination.
• Excellent interpersonal and communication skills; ability to work with executives.
• Detail oriented with ability to coordinate travel, reports, and meetings.

Responsibilities

• Manages the CFO calendar and meetings; ensures preparation and reports are ready.
• Prepares agendas, reserves facilities, records minutes.
• Coordinates travel and expenses; ensures CFO schedule is optimized.
• Organizes files and supports finance department KPIs and reports.
• Supports special projects and initiatives to improve department processes.

Skills

Proactive

Independent

Interpersonal skills

Communication skills

Team player

Education

Bachelor’s degree

Tools

MS Office Suite

Excel

Job description

ZIM Integrated Shipping Services is seeking an Executive Assistant to the CFO in Virginia Beach. This role provides organizational and administrative support, manages the CFO’s calendar, coordinates meetings and travel, and handles confidential materials.

You will prepare reports, assist with special projects, and help streamline finance processes while representing the CFO in day-to-day activities. The ideal candidate is proactive, discreet, with strong MS Office skills and excellent