Executive Assistant to the CFO — Strategic Partner & Scheduler

ZIM Integrated Shipping Services Ltd.; Virginia Beach, Northern (VA, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

ZIM Integrated Shipping Services Ltd. is seeking an Executive Support specialist to assist the CFO with organizational and administrative tasks.

You’ll manage the CFO’s calendar, prep for meetings, handle confidential materials, and coordinate travel and events to ensure smooth operations. You will collaborate with finance leaders to generate reports, follow up on action items, and maintain strong professional relationships with senior stakeholders.

Qualifications

• Bachelor’s Degree and at least 3 years of equivalent administrative experience with senior management.
• Proficient in MS-Office; Excel, Word and PowerPoint are must.
• Excellent interpersonal and communication skills; ability to build relationships with senior counterparts.
• Proactive, energetic, independent and able to handle confidential information.

Responsibilities

• Manages the CFO calendar and schedules all meetings and events.
• Prepares agendas, reserves facilities, records and transcribes minutes.
• Coordinates travel and expense reports; arranges visits for CFO guests.
• Monitors Finance KPIs and prepares monthly reports.

Skills

Proactive

Communication

Teamwork

Discretion

Education

Bachelor's Degree

Tools

Excel

Word

PowerPoint

Job description

ZIM Integrated Shipping Services Ltd. is seeking an Executive Support specialist to assist the CFO with organizational and administrative tasks.

You’ll manage the CFO’s calendar, prep for meetings, handle confidential materials, and coordinate travel and events to ensure smooth operations. You will collaborate with finance leaders to generate reports, follow up on action items, and maintain strong professional relationships with senior stakeholders.