Executive Assistant to CFO - Strategic Admin & Travel

Retail Services & Systems, Inc; Maryland; On-site; USD 70,000 - 114,000; Full time

Benefits offered by this job

Paid Time Off

Generous store discounts

Health care plans

Job summary

Total Wine & More in Bethesda, MD is seeking an Executive Assistant to support the Chief Financial Officer. This role provides proactive administrative and operational support across executive priorities, managing calendars, travel, meetings, and confidential materials.

The position collaborates with executive leadership and cross-functional teams to maintain coordination and day-to-day Finance operations. Strong organization and discretion are essential.

Qualifications

• Bachelor’s degree required or equivalent.
• 5+ years of experience supporting senior executives.
• Strong organizational and prioritization skills.
• Excellent written and verbal communication skills.
• Discretion and ability to handle confidential information.

Responsibilities

• Coordinate calendars, travel arrangements, and meeting logistics for the CFO.
• Prepare agendas, presentations, and materials for leadership and board meetings.
• Track action items and deadlines across stakeholders; support follow-up.
• Assist with town halls, leadership communications, and team engagement activities.
• Manage expenses, document management, and travel itineraries.
• Support onboarding/offboarding and other team operational needs.

Job description

Total Wine & More in Bethesda, MD is seeking an Executive Assistant to support the Chief Financial Officer. This role provides proactive administrative and operational support across executive priorities, managing calendars, travel, meetings, and confidential materials.

The position collaborates with executive leadership and cross-functional teams to maintain coordination and day-to-day Finance operations. Strong organization and discretion are essential.