Strategic Executive Assistant to CFO | Finance Ops

Total Wine & More; Maryland; On-site; USD 70,000 - 114,000; Full time

Benefits offered by this job

PTO

Health plans

401(k) plan

HSA

Parental leave

Life insurance

Disability insurance

Tuition assistance

Career development

Pet insurance

Discounts

Job summary

Total Wine & More in Bethesda, MD is seeking an Executive Assistant to support the Chief Financial Officer. The role provides proactive administrative and operational support across executive priorities, managing calendars, travel, meetings, communications, and confidential materials for the Finance team.

You will partner with executive leadership and other assistants to ensure coordination and day-to-day operations align with key priorities.

Qualifications

• Bachelor’s degree with 5+ years of experience supporting senior executives.
• Exceptional organizational and prioritization skills with keen attention to detail.
• Strong judgement, follow-through, and problem-solving in dynamic environments.
• Excellent written and verbal communication skills.
• Advanced proficiency in MS Office: Outlook, PowerPoint, Teams, Word, Excel.
• Experience supporting executive meetings and board materials; highly confidential information handled professionally.

Responsibilities

• Coordinate calendars, travel arrangements, and meeting logistics for the CFO.
• Prepare agendas, presentations, and leadership/board materials.
• Support department operations by tracking action items and deadlines.
• Assist with Town Hall coordination and leadership communications.
• Manage expense reporting, travel itineraries, and document management.
• Support onboarding/offboarding and team operational needs as required.
• Handle highly sensitive financial, legal, and organizational information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Teams

Word

Excel

Job description

Total Wine & More in Bethesda, MD is seeking an Executive Assistant to support the Chief Financial Officer. The role provides proactive administrative and operational support across executive priorities, managing calendars, travel, meetings, communications, and confidential materials for the Finance team.

You will partner with executive leadership and other assistants to ensure coordination and day-to-day operations align with key priorities.