Executive Assistant to CEO – Winery Operations

Talentify; Williamsburg (VA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Health Savings Account

401(k) matching

Wine and food discounts

Paid time off

Job summary

Talentify in Williamsburg, VA is seeking a proactive Executive Administrative Assistant to provide comprehensive administrative and logistical support to winery leadership. You will manage calendars, draft correspondence, greet guests, and maintain key records, while handling sensitive information with discretion.

The role involves coordinating meetings across departments, maintaining corporate documents, and assisting multiple departments as needed, all in a professional, guest‑friendly

Qualifications

• Must be detail oriented with excellent administrative and clerical skills.
• Ability to manage multiple tasks with quality and accuracy.
• Positive and friendly attitude is necessary.
• Ability to maintain confidentiality.
• Must have a strong knowledge of Microsoft Office applications.
• Prefer 2+ years of executive administrative assistance.
• Experience in human resources, hospitality, accounting, and/or IT preferred.

Responsibilities

• Coordinate meetings and maintain executives’ calendars.
• Draft correspondence per senior management.
• Greet guests and customers in administrative offices.
• Maintain business list, contacts, emails, and telephone numbers.
• Arrange meetings in the Board Room, White Horse, or conference room.
• Maintain and organize all significant corporate documents of record (licenses, insurance, and standing documents).
• Respond and/or distribute email daily.
• Check and distribute mail, manage packages, and shipments.
• Maintain office supplies inventory and reorder as needed.
• Assist other departments as needed by senior management.

Skills

Detail oriented

Microsoft Office

Multitasking

Discretion

Communication

Tools

Microsoft Office

Job description

Talentify in Williamsburg, VA is seeking a proactive Executive Administrative Assistant to provide comprehensive administrative and logistical support to winery leadership. You will manage calendars, draft correspondence, greet guests, and maintain key records, while handling sensitive information with discretion.

The role involves coordinating meetings across departments, maintaining corporate documents, and assisting multiple departments as needed, all in a professional, guest‑friendly