CFO & FP&A Executive Assistant — Budget & Admin Lead

University of Alabama in Huntsville; Alabama; Vor Ort; USD 70.000 - 79.000; Vollzeit

Zusammenfassung

University of Alabama in Huntsville is seeking an Executive Assistant to the Chief Financial Officer to partner with finance leadership in Alabama. The role blends high‑level administrative support with budget management and financial reporting responsibilities.

You will coordinate calendars, prepare and refine documents, and assist with budgeting and analysis while leveraging AI productivity tools. A bachelor's degree and 5+ years of executive support are required, along with strong

Qualifikationen

• Bachelor's degree or equivalent with years of experience.
• Minimum 5 years of full‑time, executive support experience.
• Budgeting experience or financial operations knowledge.
• Proficient with Microsoft Office; advanced Excel (PivotTables, XLOOKUP, formulas).
• Experience using AI productivity tools in a professional setting.
• Excellent verbal and written communication.
• Ability to manage multiple tasks and deadlines; strong scheduling skills.
• Include cover letter with resume upload.

Aufgaben

• Provide direct administrative support to CFO and FPA director and staff.
• Coordinate meetings with university leadership and stakeholders.
• Prepare, edit and proofread executive‑level documents.
• Support budgeting, forecasting, financial reporting, and planning activities.
• Maintain organized files and records per university policies.
• Manage travel arrangements, reimbursements, and purchasing documents.
• Assist with financial transactions, invoices, contracts, and approvals.
• Prepare financial presentations and committee materials for leadership discussions.
• Collaborate with internal/external customers and drive process improvements.
• Perform other duties as needed.

Kenntnisse

High‑level administrative support

Budget management

Multitasking

Verbal and written communication

Self‑starter

Ownership of assignments

Ausbildung

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Excel (Advanced)

Outlook

PowerPoint

Calendaring software

AI productivity tools (Copilot/ChatGPT)

Jobbeschreibung

University of Alabama in Huntsville is seeking an Executive Assistant to the Chief Financial Officer to partner with finance leadership in Alabama. The role blends high‑level administrative support with budget management and financial reporting responsibilities.

You will coordinate calendars, prepare and refine documents, and assist with budgeting and analysis while leveraging AI productivity tools. A bachelor's degree and 5+ years of executive support are required, along with strong