Executive Assistant to COO & CFO – Governance & Finance

University of Hawai‘i Foundation; Honolulu (HI); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health, Prescription, Dental, and Visi

Tuition reimbursement

Generous PTO and paid holidays

Life insurance

AD&D insurance

Short and long term disability

Free parking after 5 years

Job summary

University of Hawaiʻi Foundation is seeking an Executive Assistant to the Chief Operating Officer (COO) & Chief Financial Officer (CFO). The role provides high-level administrative, governance, and project coordination support, and acts as liaison for insurance, regulatory filings, and budget monitoring.

You will draft minutes, manage calendars, prepare briefing materials, and support board and committee activities, working closely with the CEO’s EA and other teams in a fast-paced nonprofit

Qualifications

• Bachelor’s degree and 5+ years of progressively responsible executive support experience.
• Experience supporting a board of directors or trustees is strongly preferred.
• Solid understanding of basic accounting and nonprofit operations helpful.
• Proficient in MS Office; CRM/donor database experience advantageous.

Responsibilities

• Provide high-level administrative, governance, and operational support to the COO & CFO.
• Assist with Board of Trustees and committee meetings including minutes and materials.
• Coordinate contracts, insurance filings, and regulatory documents with various teams.
• Support budget monitoring, vendor invoices, and donor research for meetings.
• Coordinate real estate and trust-related documentation and approvals.
• Liaise with internal and external stakeholders and manage multiple priorities.

Skills

Executive support

Writing & editing

Organizational skills

Project coordination

Communication

Budgeting awareness

CRM/donor database

Microsoft Office

SharePoint

Education

Bachelor’s degree with 5+ years of executive support

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

SharePoint

CRM / donor database

Job description

University of Hawaiʻi Foundation is seeking an Executive Assistant to the Chief Operating Officer (COO) & Chief Financial Officer (CFO). The role provides high-level administrative, governance, and project coordination support, and acts as liaison for insurance, regulatory filings, and budget monitoring.

You will draft minutes, manage calendars, prepare briefing materials, and support board and committee activities, working closely with the CEO’s EA and other teams in a fast-paced nonprofit