Executive Assistant

Tews Company; Orlando (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Tews Company in Orlando, FL is seeking an experienced executive assistant to support the CFO and Finance & Accounting leadership. You will manage calendars, schedule meetings, prepare reports, and coordinate board materials to keep priorities on track.

This role requires discretion handling confidential information, strong communication with internal teams, and participation in special projects and events. Based in the Orlando area, on-site work is expected.

Qualifications

• Experience providing executive support to C-suite or senior leadership.
• Ability to manage multiple calendars, priorities, and deadlines in a fast-paced environment.

Responsibilities

• Provide executive-level administrative support to the CFO and Finance & Accounting leadership.
• Manage executive calendars, schedule meetings, coordinate appointments, and adjust priorities to support leadership needs and deadlines.
• Coordinate Board of Directors and committee meetings, including scheduling, agendas, meeting materials, minutes, and follow-up action items.
• Prepare, edit, and format executive correspondence, reports, presentations, meeting summaries, and other confidential business documents.
• Track important deadlines related to budgeting, audits, policy reviews, and Board reporting to ensure timely completion.
• Maintain organized, accurate, and secure electronic and physical filing systems for executive, financial, and Board documentation.
• Serve as a liaison between executives and internal departments, supporting communication, collaboration, and professional stakeholder relationships.
• Handle confidential financial, personnel, and organizational information with discretion while adhering to applicable privacy requirements and company policies.
• Support special projects, operational initiatives, and occasional community events as assigned by executive leadership.

Skills

Executive support

Calendar management

Board meeting coordination

Minutes & summaries

Confidentiality & discretion

Stakeholder communication

Job description

Job Description

• Provide executive-level administrative support to the Chief Financial Officer (CFO), Finance & Accounting department, Technology leaders


• Manage executive calendars, schedule meetings, coordinate appointments, and proactively adjust priorities to support leadership needs and deadlines.


• Coordinate Board of Directors and committee meetings, including scheduling, attendance, agendas, meeting materials, minutes, and follow-up action items.


• Prepare, edit, and format executive correspondence, reports, presentations, meeting summaries, and other confidential business documents.


• Track important deadlines related to budgeting, audits, policy reviews, and Board reporting to ensure timely completion.


• Maintain organized, accurate, and secure electronic and physical filing systems for executive, financial, and Board documentation.


• Serve as a liaison between executives and internal departments, supporting communication, collaboration, and professional stakeholder relationships.


• Handle confidential financial, personnel, and organizational information with discretion while adhering to applicable privacy requirements and company policies.


• Support special projects, operational initiatives, and occasional community events as assigned by executive leadership.