Executive Assistant

Career Group; Miami (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) program currently being rolled

Job summary

Career Group is seeking an Executive Assistant to support the CEO in a dynamic, fast-paced environment in Miami. The role requires proactive calendar management, travel coordination, and a professional liaison with investors and external partners.

Ideal candidates will have a Bachelor’s degree and prior experience supporting founders or senior executives, with exceptional organizational and communication skills. Flexible schedule and high accountability are essential in this high-exposure role.

Qualifications

• Bachelor’s degree required.
• Experience supporting a founder, CEO, or senior executive preferred.
• Strong calendar management and travel coordination experience required.
• Comfortable interacting with investors and high-level stakeholders.

Responsibilities

• Manage the CEO's highly active calendar and evolving schedule.
• Coordinate complex domestic and international travel on short notice.
• Ensure calendar alignment across executives, investors, and stakeholders.
• Travel with the CEO for investor meetings and business engagements as needed.
• Act as a liaison between the CEO and investors/external partners.
• Review contracts and support administrative oversight.
• Track priorities and follow-ups across multiple projects.
• Support day-to-day operations and personal logistics as needed.
• Maintain confidentiality and professionalism at all times.
• Utilize productivity and AI tools including Google Workspace, Asana, Claude, and ChatGPT.

Skills

Calendar management

Travel coordination

Stakeholder liaison

Discretion

Strong communicator

Education

Bachelor’s Degree

Tools

Google Workspace

Asana

Claude

ChatGPT

Job description

Our client is seeking a highly organized, proactive, and relationship-oriented Executive Assistant to support the CEO in both professional and personal capacities. This individual will serve as a true right hand to the CEO, managing an extremely dynamic schedule while acting as a polished extension of him internally and externally.

The ideal candidate thrives in fast-paced entrepreneurial environments, anticipates needs before they arise, and can operate with urgency, discretion, and exceptional organizational skills.

Key Responsibilities

• Manage the CEO's highly active and constantly evolving calendar
• Coordinate complex domestic and international travel arrangements, often on short notice
• Ensure calendar alignment across executives, investors, and stakeholders
• Travel alongside the CEO for investor meetings and business engagements as needed
• Act as a professional liaison between the CEO and investors/external partners
• Assist in facilitating conversations and relationship management on the CEO's behalf
• Review incoming commercial contracts and assist with administrative oversight
• Track priorities, action items, and follow-ups across multiple projects
• Support day-to-day business operations and occasional personal logistics
• Maintain strict confidentiality and professionalism at all times
• Utilize productivity and AI tools including Google Workspace, Asana, Claude, and ChatGPT

Ideal Background

• Bachelor’s Degree required
• Previous experience supporting a founder, CEO, or senior executive preferred
• Strong calendar management and travel coordination experience required
• Background in sales, account management, hospitality, or client services preferred
• Comfortable interacting with investors, executives, and high-level stakeholders
• Strong communicator with polished interpersonal skills
• Highly organized with exceptional attention to detail
• Able to thrive in a fast-moving, high-accountability environment
• Flexible schedule and responsive outside traditional business hours when needed
• Base depending on experience and fit
• 401(k) program currently being implemented
• High exposure role with direct access to CEO and investors