Executive Assistant to CEO — Strategic Partner & Scheduler

Ultimate Staffing Services; San Jose (CA); On-site; USD 103,000 - 124,000; Full time

Job summary

Ultimate Staffing Services is seeking an experienced Executive Assistant to support the CEO and senior leadership in a fast-paced healthcare technology company. This direct-hire role requires discretion, excellent communication, and strong organizational skills.

You will manage complex calendars, coordinate meetings and travel, prepare expense reports, and serve as a liaison with stakeholders. The ideal candidate has 7+ years of executive support experience and proficiency with Outlook, Teams,

Qualifications

• 7+ years of executive-level EA experience.
• Experience supporting CEO and executive leadership.
• Proven calendar management for complex schedules.
• Experience coordinating domestic and international travel.
• Experience processing executive expenses.

Responsibilities

• Provide high-level administrative support to the CEO and executive leadership team.
• Manage complex calendars and schedules for senior executives.
• Coordinate internal and external meetings, board meetings, and events.
• Arrange travel, itineraries, and accommodations.
• Prepare and process executive expense reports.
• Liaise with executives, staff, clients, and vendors.
• Coordinate virtual meetings using Zoom, Teams, and conference tools.
• Maintain confidential records and reports.

Skills

Executive support experience

Calendar management

Travel coordination

Expense reporting

Communication skills

Discretion & confidentiality

Prioritization under pressure

Stakeholder liaison

Tools

Microsoft Outlook

Microsoft Teams

Zoom

Microsoft Office Suite

Job description

Ultimate Staffing Services is seeking an experienced Executive Assistant to support the CEO and senior leadership in a fast-paced healthcare technology company. This direct-hire role requires discretion, excellent communication, and strong organizational skills.

You will manage complex calendars, coordinate meetings and travel, prepare expense reports, and serve as a liaison with stakeholders. The ideal candidate has 7+ years of executive support experience and proficiency with Outlook, Teams,