Strategic Executive Assistant to CEO & COO

Easy Healthcare Corporation | easy@Home, Premom; Darien (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

Easy Healthcare Corporation is seeking an Executive Assistant to be the right hand to the CEO and COO, handling a wide range of administrative and strategic tasks. You will manage complex calendars, coordinate travel, prepare materials, and support confidential projects in a fast-paced healthcare tech environment.

Ideal candidates bring 2–4 years of C-suite support, exceptional communication, discretion, and a proactive mindset.

Qualifications

• Bachelor’s degree in HR, business administration, or related field.
• 2–4 years of EA/Administrative Manager/Chief of Staff experience with C-suite executives.
• Exceptional calendar and time management skills.
• Outstanding written and verbal communication abilities.
• Professionalism, discretion, and integrity handling confidential information.
• Strong problem-solving skills and anticipation of needs.
• Strong interpersonal skills across all levels.
• Bilingual in Mandarin Chinese.

Responsibilities

• Manage complex calendars, scheduling meetings and travel arrangements.
• Prepare materials for meetings and provide pre-reads.
• Coordinate travel arrangements, including flights and itineraries.
• Handle expense reporting, reimbursements, and budget tracking.
• Prepare presentations, agendas, briefing materials, and meeting notes.
• Draft and manage email communications for the CEO and COO.
• Serve as liaison with stakeholders, partners and board members.
• Support board meeting prep with decks and logistics.
• Coordinate internal and external communications.
• Track and update CEO/COO project timelines.
• Help coordinate offsites and executive events.
• Maintain pulse on executive morale and communications flow.

Skills

Calendar management

Time management

Written communication

Verbal communication

Discretion & professionalism

Multitasking

Interpersonal skills

Mandarin Chinese (bilingual)

Problem solving

Proactive support

Education

Bachelor’s degree in HR/Business Admin

Tools

Google Workspace

Zoom

Slack

Notion

Job description

Easy Healthcare Corporation is seeking an Executive Assistant to be the right hand to the CEO and COO, handling a wide range of administrative and strategic tasks. You will manage complex calendars, coordinate travel, prepare materials, and support confidential projects in a fast-paced healthcare tech environment.

Ideal candidates bring 2–4 years of C-suite support, exceptional communication, discretion, and a proactive mindset.