Strategic Executive Assistant to the CEO

Dallas Area Rapid Transit Inc; Dallas, Northern (TX, KY); Hybrid; USD 56,000 - 92,000; Full time

Job summary

Dallas Area Rapid Transit Inc. in Dallas, TX seeks an Executive Assistant/Administrator to the President & Chief Executive Officer.

You will provide confidential executive support and act as a key liaison with the Board, leadership, staff, public officials, and partners across the organization. You will manage the CEO’s calendar, travel, meetings, and related logistics; prepare correspondence, reports, and briefing materials; screen communications, and maintain confidential files with

Qualifications

• Bachelor’s degree in business, public administration, communications, or related field.
• Five (5) years of progressively responsible administrative experience, including direct support to an executive.
• Knowledge of executive-office practices, meeting/records administration, travel and expenses.
• Ability to protect confidential information and exercise sound judgment with limited direction.
• Strong organization, time-management, coordination skills, and ability to coordinate with boards and officials.
• Excellent written and verbal communication, presentation materials, and briefs for diverse audiences.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, OneDrive, and Access.

Responsibilities

• Provides high-level administrative support to the CEO, handling confidential matters with discretion.
• Serves as professional liaison for the CEO with Board, leadership, staff, officials, and partners.
• Manages the CEO’s calendar, priorities, travel, meetings, and related logistics; anticipates conflicts.
• Drafts and edits executive correspondence, reports, presentations, and briefing materials.
• Screens communications and delegates or escalates to appropriate channels.
• Maintains records, policy files, and ensures records-retention compliance.
• Coordinates travel authorizations, itineraries, expense reports, and related documents.
• Supports special projects and initiatives, improves administrative processes, and provides backup support.

Skills

Discretion

Communication

Time management

Organization

Stakeholder management

Problem solving

Education

Bachelor's degree in business/public/admin

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

OneDrive

Access

Job description

Dallas Area Rapid Transit Inc. in Dallas, TX seeks an Executive Assistant/Administrator to the President & Chief Executive Officer.

You will provide confidential executive support and act as a key liaison with the Board, leadership, staff, public officials, and partners across the organization. You will manage the CEO’s calendar, travel, meetings, and related logistics; prepare correspondence, reports, and briefing materials; screen communications, and maintain confidential files with