Executive Assistant to CEO | Strategic Ops & Governance

Wilson-McShane Corporation; BLOOMINGTON (MN); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Low Deductible Health, Prescription, &

Dental Benefits

Voluntary Vision, Accident, Critical &

Pet Insurance

Flexible Spending Account (FSA)

401(k) & ESOP

401(k) and Roth 401(k)

Paid Holidays and PTO

Dependent Care Reimbursement Account

Life Insurance & AD&D

Employee Assistance Program

Job summary

Wilson-McShane Corporation, a third-party administrator for Taft-Hartley Funds, is seeking a full-time Executive Assistant to support the CEO with high-level administrative, operational, and project management duties in a fast-paced environment.

This role partners across executive leadership, governance teams, and client-facing groups, and offers opportunities to shape efficiency, governance support, and stakeholder engagement.

Qualifications

• 5+ years of experience supporting senior executives, preferably a C-suite leader.
• Exceptional organizational and time management skills.
• Proficiency with Microsoft Office Suite, Outlook, Teams, PowerPoint, and Excel.
• Experience coordinating meetings, travel, and executive communications.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Provide strategic support and optimization for the CEO’s calendar, email, travel, and meetings.
• Coordinate travel arrangements, including itineraries, logistics, and contingency planning.
• Maintain and organize documents, records, and filing systems to ensure accuracy, accessibility, confidentiality, and efficient retrieval of information.
• Coordinate and support internal and external meetings, including scheduling, logistics, agenda preparation, meeting materials, and follow-up on action items.
• Provide technology support for presentations and Microsoft Teams meetings, including setup, coordination, and troubleshooting as needed.
• Maintain accurate client records, contact information, and history.
• Coordinate RFPs, proposals, and presentation materials, including research, content updates, and proposal refreshes for prospective clients.
• Conduct client, industry, and market research to support business development activities and strategic opportunities.
• Support trustee relationships, including assisting coordination of the annual IFEBP.
• Plan and coordinate client-focused events and appreciation efforts that enhance relationship building and client satisfaction.
• Provide project management and administrative support for organizational initiatives, ensuring effective coordination, execution, and follow-through.
• Maintain confidentiality when handling sensitive information and internal communications with professionalism and discretion
• Other duties and projects as assigned

Skills

Executive support

Calendar management

Travel coordination

Project management

Written/verbal communication

Confidentiality & discretion

Relationship management

Tools

Outlook

PowerPoint

Excel

Teams

Job description

Wilson-McShane Corporation, a third-party administrator for Taft-Hartley Funds, is seeking a full-time Executive Assistant to support the CEO with high-level administrative, operational, and project management duties in a fast-paced environment.

This role partners across executive leadership, governance teams, and client-facing groups, and offers opportunities to shape efficiency, governance support, and stakeholder engagement.