Executive Assistant to CEO | Strategic Calendar & Ops

Island Facades; Calverton (MD); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

401(k) matching

AD&D insurance

Dental insurance

Flexible schedule

Flexible spending account

Health insurance

Health savings account Employer Match

Short Term Disability

Life insurance

Paid time off

Professional development

Vision insurance

Job summary

Island Facades is seeking an experienced Executive Assistant to directly support the CEO and help move key business priorities, meetings, and commitments forward. This hands-on role requires exceptional organization, proactive thinking, and comfort working with senior leaders in a fast-paced environment.

Responsibilities include managing the CEO's calendar, coordinating with the Executive Leadership Team and partners, preparing agendas and briefing materials, tracking decisions and deadlines,

Qualifications

• 3+ years of Executive Assistant or senior-level administrative experience.
• Experience directly supporting a CEO, President, or C-suite executive strongly preferred.

Responsibilities

• Manage and prioritize the CEO's calendar, meetings, and competing requests.
• Coordinate with the CEO, Executive Leadership Team, and internal/external partners.
• Prepare meeting agendas, presentations, briefing materials, and executive correspondence.
• Track decisions, action items, deadlines, and follow-up commitments.
• Coordinate executive travel, leadership meetings, and high-priority events.
• Anticipate scheduling conflicts and priorities before they arise.
• Handle confidential information with discretion and sound judgment.
• Support Sr. Executive Assistant to ensure consistent executive coverage.
• Support additional Executive Leadership Team members as needed.
• Provide backup support to the Administrative Shared Services team.

Skills

Calendar management

Communication

Prioritization

Discretion / confidentiality

Independent work

Job description

Island Facades is seeking an experienced Executive Assistant to directly support the CEO and help move key business priorities, meetings, and commitments forward. This hands-on role requires exceptional organization, proactive thinking, and comfort working with senior leaders in a fast-paced environment.

Responsibilities include managing the CEO's calendar, coordinating with the Executive Leadership Team and partners, preparing agendas and briefing materials, tracking decisions and deadlines,