Executive Assistant to CEO - Strategic Admin Partner

CENTRAL FLORIDA COMMUNITY ACTION AG ENCY, INC.; Gainesville (FL); On-site; USD 48,000 - 72,000; Full time

Job summary

CENTRAL FLORIDA COMMUNITY ACTION AGENCY, INC. in Gainesville, FL is seeking an Executive Assistant to the CEO. This on-site role provides high-level administrative support, manages calendars, schedules meetings, coordinates travel, and handles confidential communications.

The ideal candidate will excel in drafting and editing, organizing files, and supporting board processes. A degree in business or communications is preferred, with nonprofit experience valued.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, with experience supporting senior leadership.
• Demonstrated Executive Support capabilities, including handling sensitive information and high-level correspondence.
• Proficiency in managing Expense Reports, budgeting support, and basic financial documentation.
• Effective Diary Management skills, including complex calendar coordination, meeting logistics, and travel planning.
• Excellent written and verbal communication skills, with strong attention to detail and organization.
• Advanced proficiency in office software (e.g., Microsoft Office or equivalent) and comfort with digital collaboration tools.
• Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
• Experience in nonprofit or community-based organizations is beneficial; an associate or bachelor’s degree in business, communications, or a related field is preferred.

Responsibilities

• Manage CEO calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and process expense reports and assist with budgeting-related tasks.
• Organize and maintain files; draft, proofread, and edit correspondence and presentations.
• Coordinate board and leadership meetings; prepare agendas and minutes; follow up on actions.
• Handle incoming communications with discretion and maintain confidentiality.
• Support special projects and initiatives led by the CEO.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Written & verbal communication

Attention to detail

Discretion with confidential info

Independent work

Nonprofit experience

Microsoft Office

Education

Associate or Bachelor's degree in business/communications or related field

Tools

Microsoft Office

Job description

CENTRAL FLORIDA COMMUNITY ACTION AGENCY, INC. in Gainesville, FL is seeking an Executive Assistant to the CEO. This on-site role provides high-level administrative support, manages calendars, schedules meetings, coordinates travel, and handles confidential communications.

The ideal candidate will excel in drafting and editing, organizing files, and supporting board processes. A degree in business or communications is preferred, with nonprofit experience valued.