Executive Assistant to Chief Executive Officer

CENTRAL FLORIDA COMMUNITY ACTION AG ENCY, INC.; Gainesville (FL); On-site; USD 48,000 - 72,000; Full time

Job summary

CENTRAL FLORIDA COMMUNITY ACTION AGENCY, INC. in Gainesville, FL is seeking an Executive Assistant to the CEO. This on-site role provides high-level administrative support, manages calendars, schedules meetings, coordinates travel, and handles confidential communications.

The ideal candidate will excel in drafting and editing, organizing files, and supporting board processes. A degree in business or communications is preferred, with nonprofit experience valued.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, with experience supporting senior leadership.
• Demonstrated Executive Support capabilities, including handling sensitive information and high-level correspondence.
• Proficiency in managing Expense Reports, budgeting support, and basic financial documentation.
• Effective Diary Management skills, including complex calendar coordination, meeting logistics, and travel planning.
• Excellent written and verbal communication skills, with strong attention to detail and organization.
• Advanced proficiency in office software (e.g., Microsoft Office or equivalent) and comfort with digital collaboration tools.
• Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
• Experience in nonprofit or community-based organizations is beneficial; an associate or bachelor’s degree in business, communications, or a related field is preferred.

Responsibilities

• Manage CEO calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and process expense reports and assist with budgeting-related tasks.
• Organize and maintain files; draft, proofread, and edit correspondence and presentations.
• Coordinate board and leadership meetings; prepare agendas and minutes; follow up on actions.
• Handle incoming communications with discretion and maintain confidentiality.
• Support special projects and initiatives led by the CEO.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Written & verbal communication

Attention to detail

Discretion with confidential info

Independent work

Nonprofit experience

Microsoft Office

Education

Associate or Bachelor's degree in business/communications or related field

Tools

Microsoft Office

Job description

Company Description

CENTRAL FLORIDA COMMUNITY ACTION AGENCY, INC. is a community-focused organization headquartered at 411 N. Main Street, Suite 210, in Gainesville, Florida. The agency serves the Central Florida region, working to support local residents through programs and services aimed at improving quality of life. Team members collaborate with community partners, local stakeholders, and residents to address regional needs and promote self-sufficiency. The organization values service, accountability, and meaningful impact in the communities it supports.

Role Description

The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Gainesville, FL. This position provides high-level executive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. The role involves preparing and processing expense reports, organizing and maintaining files, and drafting, proofreading, and editing correspondence and presentations. The Executive Assistant will help coordinate board and leadership meetings, prepare agendas and minutes, and ensure follow-up on action items. Daily responsibilities also include managing incoming communications, prioritizing requests, handling confidential information with discretion, and supporting special projects and initiatives led by the CEO.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, with experience supporting senior leadership.
• Demonstrated Executive Support capabilities, including handling sensitive information and high-level correspondence.
• Proficiency in managing Expense Reports, budgeting support, and basic financial documentation.
• Effective Diary Management skills, including complex calendar coordination, meeting logistics, and travel planning.
• Excellent written and verbal communication skills, with strong attention to detail and organization.
• Advanced proficiency in office software (e.g., Microsoft Office or equivalent) and comfort with digital collaboration tools.
• Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
• Experience in nonprofit or community-based organizations is beneficial; an associate or bachelor’s degree in business, communications, or a related field is preferred.