Strategic Executive Assistant to CEO & Board (Part-Time)

Central Florida Community Action Agency; Gainesville (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Central Florida Community Action Agency is seeking an Executive Assistant to support the Senior Leadership Team and agency programs, including LIHEAP, across Alachua, Marion, and Levy counties. The role is part-time with standard agency hours 8:00 AM to 5:00 PM, Monday through Friday.

The Executive Assistant will manage board-related tasks, coordinate communications from the CEO, maintain calendars and files, arrange travel, and handle confidential information with discretion while working

Qualifications

• Bachelor's degree preferred; High School Diploma with equivalent experience in a senior-level administrative role may be accepted.
• Prior experience in an administrative role.
• Demonstrated success in organizational and administrative competency areas.
• Experience working in a professional office environment.

Responsibilities

• Attends and assists with preparations for all Board of Directors and committee meetings, including serving as recorder for meetings.
• Publicly notices Board related meeting.
• Maintains Board roster, contact information, and all information contained in member files.
• Coordinates correspondence to the Board from the CEO.
• Maintains CEO calendar for the purpose of scheduling appointments.
• Makes travel arrangements for the Board and CEO.
• Assists with general clerical duties as required by the CEO.
• Assists with maintenance of personnel files, human resource policy/procedures, and benefits administration.
• Maintains agency vehicle mileage logs and vehicle key check-out, schedule, and ensures completion of all office maintenance and repairs.
• Other duties as assigned.

Skills

Microsoft Suite

Adobe Pro

Database knowledge

Organizational skills

Communication skills

Travel ability

Education

Bachelor's degree preferred

High School Diploma with equivalent experience

Tools

Microsoft Suite

Adobe Pro

Job description

Central Florida Community Action Agency is seeking an Executive Assistant to support the Senior Leadership Team and agency programs, including LIHEAP, across Alachua, Marion, and Levy counties. The role is part-time with standard agency hours 8:00 AM to 5:00 PM, Monday through Friday.

The Executive Assistant will manage board-related tasks, coordinate communications from the CEO, maintain calendars and files, arrange travel, and handle confidential information with discretion while working