Executive Assistant to CEO — Remote, Strategic Impact

Mboothhealth; New York (NY); On-site; USD 76,000 - 90,000; Full time

Benefits offered by this job

Salary: $76,000 – $90,000

Flexible work options

Competitive benefits

Job summary

M Booth Health in New York, NY seeks an Executive Assistant to act as a trusted operational partner to the CEO and Executive Committee. You’ll manage day-to-day logistics, coordinate initiatives, and ensure high-value work stays on track.

The role blends executive support, project coordination, and agency facilitation. Candidates should be highly organized, discreet, and proactive in a fast-moving, collaborative environment.

Qualifications

• 5+ years supporting senior executives in professional services or agency settings.
• Experience supporting multiple executives simultaneously.
• Outstanding organizational and project management skills.
• Excellent written and verbal communication.
• High level of discretion and professionalism.
• Proficiency with PowerPoint and presentation development.

Responsibilities

• Manage complex calendars for the CEO and Executive Committee.
• Coordinate meetings across internal and external stakeholders.
• Protect executive focus time and manage scheduling conflicts.
• Arrange domestic and international travel, itineraries, and accommodations.
• Prepare and reconcile expense reports; track executive timesheets.
• Prepare agendas, materials, and follow-up action items.
• Coordinate document approvals and maintain organized digital files.
• Cross-functional partnership with HR, Finance, Operations, IT.
• Support agency events, onboarding logistics, and meeting logistics.

Skills

Executive support

Calendar management

Travel coordination

Meeting facilitation

Discretion

Communication

Project coordination

Multitasking

Tools

PowerPoint

Google Slides

Google Workspace

Microsoft Office

Job description

M Booth Health in New York, NY seeks an Executive Assistant to act as a trusted operational partner to the CEO and Executive Committee. You’ll manage day-to-day logistics, coordinate initiatives, and ensure high-value work stays on track.

The role blends executive support, project coordination, and agency facilitation. Candidates should be highly organized, discreet, and proactive in a fast-moving, collaborative environment.