Executive Assistant to CEO | Remote-First, High-Impact

Foundant; Bozeman (MT); A distancia; USD 85.000 - 120.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Tuition reimbursement

Lifestyle reimbursements

Flexible PTO

Descripción de la vacante

Foundant, a remote-first software company serving foundations, grantmakers, nonprofits, and community organizations, is seeking an experienced executive assistant to support the CEO and ELT. You will manage complex scheduling, travel logistics, and confidential communications while partnering with private equity stakeholders and cross-functional leaders.

The role requires 5+ years of executive support, strong Microsoft 365 proficiency, and the ability to navigate a fast-growing PE-backed

Formación

• 5+ years of executive administrative experience supporting C-level leaders, including a minimum of 3 years directly supporting a CEO of a $50m+ revenue company
• Advanced proficiency in the Microsoft 365 ecosystem, specifically Outlook (complex, high-volume scheduling), Teams, and SharePoint document organization
• Working experience with an expense or spend management platform such as Airbase, Ramp, or Paylocity, e-signature solutions such as Ironclad, DocuSign, or Adobe Sign, and Salesforce (basic lookup and tracking)
• Working proficiency with Claude or a comparable large language model for information synthesis and workflow efficiency
• Availability to work core Pacific Time business hours
• Ability to travel occasionally for board meetings, executive offsites, and company gatherings
• Experience within a private equity-backed, venture-scaled, or rapidly growing enterprise is preferred
• Must be legally eligible to work in the United States

Responsabilidades

• You’ll own the CEO’s calendar end to end, absorbing constant change, resolving conflicts before they surface, and deliberately protecting blocks of uninterrupted time so our CEO’s attention is focused where it matters most
• You’ll take full ownership of the administrative aspects of the Executive Leadership Team’s operational lifecycle: coordinating meeting agenda and attendance directly with ELT members, holding the line on deadlines, compiling reporting packages, and getting pre-reads distributed at least 48 hours ahead of every meeting
• You’ll plan agendas and logistics for executive offsites, board meetings, and other in-person touchpoints
• You’ll serve as a clear, professional point of contact for board members, private equity partners, clients, and internal leadership
• You’ll track executive action items to closure, manage signature routing, and drive workflows forward without step-by-step direction, surfacing finished, pre-vetted options rather than open questions
• You’ll independently manage monthly executive expense reporting, compliance tracking, and internal routing, reconciling transaction detail so it aligns cleanly with corporate finance and private equity audit requirements
• You’ll use AI tools to synthesize information and move faster, applying your own judgment to what comes back (speed is only useful here if the quality holds)
• Other duties as assigned

Conocimientos

Executive support

Calendar management

Stakeholder liaison

Communication

Herramientas

Microsoft 365 Outlook

Microsoft Teams

SharePoint

Airbase

Ramp

Paylocity

Ironclad

DocuSign

Adobe Sign

Salesforce

Claude / LLM

Descripción del empleo

Foundant, a remote-first software company serving foundations, grantmakers, nonprofits, and community organizations, is seeking an experienced executive assistant to support the CEO and ELT. You will manage complex scheduling, travel logistics, and confidential communications while partnering with private equity stakeholders and cross-functional leaders.

The role requires 5+ years of executive support, strong Microsoft 365 proficiency, and the ability to navigate a fast-growing PE-backed