Executive Assistant to CEO — Project Leader & Gatekeeper

New Reach; Tempe (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

Health package - Medical, Dental and V

Vision

401(k) with company match at 4%

Maternity and paternity leave

Continued development and internal成长机会

Job summary

New Reach, based in Tempe, AZ, seeks an Executive Assistant to the CEO to manage complex schedules, communications, and project initiatives. This role blends executive support with strategic coordination and will involve high-level relationship management, travel planning, and investor-facing materials.

You will coordinate meetings, organize travel, and implement efficient workflows using AI tools, ensuring critical tasks stay on track.

Qualifications

• Bachelor’s degree required in a related field.
• Minimum 5 years of executive assistant or related experience with emphasis on project management.
• Strong technical acumen with design/web skills.
• Proficiency in G Suite and Microsoft Office.
• Excellent organizational and time-management abilities.
• Ability to prioritize daily workload effectively.
• Problem-solving mindset and initiative.
• Discretion handling confidential information.
• Familiarity with AI tools to improve productivity.

Responsibilities

• Provide direct administrative support to the CEO, managing schedules, correspondence, and daily tasks.
• Organize meetings including scheduling, reminders, and catering when necessary.
• Make travel arrangements: flights, hotels, rental cars.
• Office management duties: ordering supplies, vendor interaction, ad-hoc projects.
• Prepare investor-facing materials: updates, deal decks, newsletters, emails, company website.
• Implement processes and task management systems, including AI tools.
• Act as gatekeeper to the CEO and manage access to time and office.
• Coordinate personal activities for the CEO.
• Conduct research and data analysis for reports and documents.
• Prepare/edit correspondence, proposals, contracts, presentations, and other documents.
• Gather and submit invoices and expense reports.
• Spearhead projects from conception to completion with timelines and quality.
• Collaborate across teams as liaison between CEO and departments.
• Organize and maintain digital files and databases for easy retrieval.
• Travel to client-facing events as directed.

Skills

Project management

Executive support

Discretion & integrity

Communication skills

Problem solving

Time management

Multitasking

Education

Bachelor’s degree in Business Administration, Communications

Tools

G Suite / Google Workspace

Microsoft Office

Job description

New Reach, based in Tempe, AZ, seeks an Executive Assistant to the CEO to manage complex schedules, communications, and project initiatives. This role blends executive support with strategic coordination and will involve high-level relationship management, travel planning, and investor-facing materials.

You will coordinate meetings, organize travel, and implement efficient workflows using AI tools, ensuring critical tasks stay on track.