Executive Assistant to CEO - Project & Communications Lead

Socket.dev; Tempe (AZ); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match at 4%

Paid time off and holidays

Job summary

New Reach Education in Tempe, AZ seeks an Executive Assistant to the CEO to directly support the Chief Executive Officer and manage a dynamic, high-priority schedule. This role blends project management with strategic communications, coordinating initiatives and ensuring operations run smoothly.

You will organize complex calendars, arrange travel, prepare investor-facing materials, implement AI-powered workflows, and serve as a reliable gatekeeper.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• Minimum of 5 years of experience as an executive assistant or in a related role with strong emphasis on project management.
• Strong technical acumen with demonstrated abilities in graphic design and web design (WYSIWYG platforms).
• In-depth understanding of G Suite and Microsoft Office applications.

Responsibilities

• Provide direct administrative support to the CEO, managing schedules, correspondence, and daily operational tasks.
• Organize meetings including scheduling, reminders, and catering when necessary.
• Make travel arrangements, including booking flights, hotels, and rental cars.
• Perform general office management duties that include ordering supplies and vendor interaction, and ad-hoc projects as needed.
• Prepare and revise investor-facing materials including monthly updates, deal decks, newsletters, emails and company website with meticulous precision.
• Implement processes and task management systems to optimize collaboration, reporting, and communication, especially through AI tools.
• Act as gatekeeper to the CEO to create a win-win access policy to time.
• Assist in planning and coordination of personal activities for the CEO.
• Conduct research, and collect and analyze data to prepare reports and documents.
• Prepare and edit correspondence, communications, proposals, contracts, presentations, and other critical documents.
• Gather and submit invoices and expense reports
• Spearhead and manage projects from conception to completion, ensuring timelines, objectives, and quality standards are met.
• Collaborate with teams across the organization, serving as a liaison between the CEO and other departments.
• Organize and maintain digital files, databases, and repositories for reporting.
• Travel to client-facing events under the direction of the CEO.

Skills

Project management

Executive support

Discretion

Communication

Education

Bachelor’s degree in Business Administration or Communications

Tools

G Suite

Microsoft Office

AI tools

Job description

New Reach Education in Tempe, AZ seeks an Executive Assistant to the CEO to directly support the Chief Executive Officer and manage a dynamic, high-priority schedule. This role blends project management with strategic communications, coordinating initiatives and ensuring operations run smoothly.

You will organize complex calendars, arrange travel, prepare investor-facing materials, implement AI-powered workflows, and serve as a reliable gatekeeper.