Executive Assistant to CEO — Strategic Ops & Projects

New Reach; Phoenix (AZ); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

401(k) with company match (4%)

Paid Time Off & Holidays

Tele-health and disability insurance

Maternity/Paternity leave

Professional development

Annual company events

Job summary

New Reach is seeking an Executive Assistant to the CEO in Tempe, AZ. You will manage the CEO's complex calendar, coordinate high-priority initiatives, and ensure seamless operations across teams.

In this role you will handle correspondence, prepare investor materials, plan travel, and implement efficient processes using AI tools. The ideal candidate has 5+ years in executive support, strong organization, discretion, and excellent communication.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• Minimum of 5 years of executive assistant experience with strong project management emphasis.
• Strong technical acumen with graphic design and web design abilities.
• In-depth understanding of G Suite and Microsoft Office applications.
• Exceptional organizational, time-management, and multitasking skills.
• Ability to exercise discretion handling confidential information and maintain high integrity.
• Experience leveraging AI and similar tools to improve efficiency.

Responsibilities

• Provide direct administrative support to the CEO, managing schedules, correspondence, and daily tasks.
• Organize meetings, including scheduling, reminders, and catering as needed.
• Arrange travel including flights, hotels, and rental cars.
• Prepare investor-facing materials such as updates, deal decks, newsletters, emails and company website with precision.
• Implement processes and task management systems to optimize collaboration and reporting using AI tools.
• Act as gatekeeper to optimize CEO time and accessibility.
• Coordinate planning of personal activities for the CEO and assist with data gathering for reports.
• Prepare and edit correspondence, proposals, contracts, presentations, and other critical documents.
• Gather and submit invoices and expense reports.
• Lead projects from conception to completion ensuring timelines and quality.
• Collaborate with teams across the organization as a liaison to the CEO.
• Organize and maintain digital files and repositories for reporting.

Skills

Project management

Discretion

Communication

Tech savvy

Education

Bachelor’s degree in Business Administration/Communications

Tools

G Suite

Microsoft Office

Graphic design tools

Web design (WYSIWYG)

Job description

New Reach is seeking an Executive Assistant to the CEO in Tempe, AZ. You will manage the CEO's complex calendar, coordinate high-priority initiatives, and ensure seamless operations across teams.

In this role you will handle correspondence, prepare investor materials, plan travel, and implement efficient processes using AI tools. The ideal candidate has 5+ years in executive support, strong organization, discretion, and excellent communication.