Executive Assistant

New Reach Careers, LLC; Tempe (AZ); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health Package - Medical, Dental and V

401(k) with company match

Paid Time Off and Holidays

Job summary

New Reach, based in Tempe, Arizona, seeks an Executive Assistant to the CEO to manage the CEO’s calendar, coordinate high-priority initiatives, and streamline operations with AI-driven processes. This role blends project management with strategic communications and requires discretion and adaptability.

You will organize meetings, travel, investor materials, and cross-team collaboration while maintaining digital filing systems and ensuring timely, accurate reporting.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 5+ years of experience as an executive assistant or in a similar role with strong project management.
• Strong technical acumen with graphic and web design skills.
• Proficient with G Suite and Microsoft Office.
• Excellent organizational, time-management, and multitasking abilities.

Responsibilities

• Provide direct administrative support to the CEO, managing schedules and daily operations.
• Organize meetings, reminders, and catering as needed.
• Arrange travel including flights, hotels, and rentals.
• Prepare investor-facing materials with high accuracy.
• Implement processes and task management using AI tools.
• Gatekeeper to the CEO, balancing access and time.
• Plan and coordinate CEO's personal activities as needed.
• Conduct research and prepare reports and documents.
• Draft and edit correspondence, proposals, and presentations.
• Submit invoices and expense reports.
• Lead projects from conception to completion with timelines and quality standards.
• Collaborate across teams and maintain digital files for reporting.

Skills

Project management

Communication

Discretion

Time management

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

G Suite

Microsoft Office

AI tools

WYSIWYG platforms

Job description

New Reach is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do we do it?

New Reach offers online courses to those interested in learning about financial freedom. These courses range from Wholesaling to Investing to Publishing, and offer our students a unique and hands-on experience to grow their network, skills and abilities, while utilizing industry experts to make the experience relevant, fruitful and fun!

Put simply, we are striving to change the world of education in order to make life better for our students and their businesses or work ventures. Currently supporting thousands of students, New Reach is making a powerful and lasting impact on the communities it serves. Because of this, we are looking to add additional hard working and determined individuals to the team to help us continue to grow!

Job Summary:

Are you ready to be at the heart of excitement in the New Reach world? As an Executive Assistant to our CEO, you’ll report directly to the Chief Executive Officer and play a crucial role in managing the dynamic schedule of our organization. This role is a perfect blend of project management and communications, where you'll be at the forefront of coordinating high-priority initiatives and ensuring seamless operations. From overseeing key projects and handling critical tasks to maintaining high-level relationships, you'll help drive our strategic objectives forward. Your days will be filled with organizing complex schedules, facilitating smooth interactions with stakeholders, and executing detailed plans that keep us on track. If you thrive in a fast-paced environment, enjoy managing diverse projects, and excel at keeping everything running smoothly, this role is your stage to shine.

Key Responsibilities:

• Provide direct administrative support to the CEO, managing schedules, correspondence, and daily operational tasks.
• Organize meetings including scheduling, sending reminders, and organizing catering when necessary.
• Make travel arrangements, including booking flights, hotels, and rental cars.
• Perform general office management duties that include ordering supplies and food, vendor interaction, and ad-hoc projects as needed.
• Prepare and revise investor-facing materials including monthly updates, deal decks, newsletters, emails and company website with extreme, meticulous precision.
• Implement processes and task management systems to better optimize collaboration, reporting, and communication, specifically through the use of AI tools.
• Act as gatekeeper to the CEO creating a win-win situation for direct access to the CEO’s time and office
• Assist in planning and the coordination of personal activities for the CEO.
• Conduct research, and collect and analyze data to prepare reports and documents.
• Prepare and edit correspondence, communications, proposals, contracts, presentations, and other critical documents.
• Gather and submit invoices and expense reports
• Spearhead and manage projects from conception to completion, ensuring timelines, objectives, and quality standards are met.
• Collaborate with teams across the organization, serving as a liaison between the CEO and other departments.
• Organize and maintain digital files, databases, and repositories for easy retrieval and reporting.
• Travel to client-facing events under the direction of the CEO.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or related field.
• Minimum of 5 years of experience as an executive assistant or in a related role with strong emphasis on project management.
• Strong technical acumen, with demonstrated abilities in graphic design, web design (WYSIWYG platforms).
• In-depth understanding of G Suite and Microsoft Office applications.
• Exceptional organizational, time-management, and multitasking skills.
• Ability to organize a daily workload by priority.
• “Roll with the punches” attitude. Approach challenges with a solution-oriented mindset, demonstrating initiative in overcoming obstacles.
• Strong discernment skills and high integrity; the ability to perceive, understand, and judge things clearly and with high integrity, especially those that are not obvious or straightforward.
• Experience having access to private and professional confidential information and demonstrated ability to exercise discretion.
• Demonstrated ability to identify and implement efficiencies using tech-savvy methods such as AI and other, similar softwares.
• Impeccable communication skills with an amiable and determined personality.
• Ability to anticipate challenges to the CEO and provide solutions without direct involvement of the CEO.
• The right candidate will have an insatiable appetite to learn, grow, and be part of something incredible.
• Experience in delegation and management of auxiliary support roles.
• Familiarity with the AI technology, education publishing, and real estate sectors is a plus.
• Paid Time Off and Holidays Off
• Health Package - Medical, Dental and Vision
• Optional 24/7 tele-health support, short & long term disability and life insurance
• 401(k) with company match at 4%
• Maternity and paternity leave
• Servant leadership team with open door policy
• Continued development and internal growth opportunities
• Positive culture that values hard work and relationship s
• National and international volunteer opportunities
• Frequent company events!

**New Reach Education supports a diverse workforce and is an Equal Opportunity Employer who does not discriminate against individuals on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. Drug Free Workplace. Females and minorities are encouraged to apply.**