Executive Assistant & Strategy Lead

Jobless; Tempe, Northern (AZ, KY); Hybrid; USD 72,000 - 98,000; Full time

Benefits offered by this job

Health Package

401(k) with company match

Paid Time Off

Job summary

New Reach is seeking an Executive Assistant to the CEO, based on-site in Tempe. You will orchestrate complex schedules, coordinate high-priority initiatives, and maintain relationships with stakeholders to advance strategic goals.

The role blends project management with communications, requiring strong organizational skills and discretion. You’ll work across teams, plan travel, prepare investor materials, and leverage AI tools to improve efficiency.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• Minimum of 5 years of experience as an executive assistant or in a related role with strong emphasis on project management.
• Strong technical acumen, with demonstrated abilities in graphic design, web design (WYSIWYG platforms).
• In-depth understanding of G Suite and Microsoft Office applications.
• Exceptional organizational, time-management, and multitasking skills.
• Ability to organize a daily workload by priority.
• “Roll with the punches” attitude; solution-oriented mindset.

Responsibilities

• Provide direct administrative support to the CEO, managing schedules, correspondence, and daily operational tasks.
• Organize meetings including scheduling, reminders, and catering when necessary.
• Make travel arrangements, including booking flights, hotels, and rental cars.
• Perform general office management duties including ordering supplies and vendor interactions.
• Prepare investor-facing materials with precision (monthly updates, deal decks, newsletters, emails, website).
• Implement processes and task management systems to optimize collaboration and reporting using AI tools.
• Act as gatekeeper to the CEO to maximize time and access.
• Assist in planning and coordination of CEO’s personal activities.
• Prepare and edit correspondence, proposals, contracts, presentations, and reports.
• Gather invoices and expense reports; manage project lifecycles from conception to completion.
• Collaborate across teams and organize digital files for easy retrieval.

Skills

Project management

Communication

Organizational skills

Discretion

AI tools familiarity

Stakeholder management

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

G Suite

Microsoft Office

AI tools

Job description

New Reach is seeking an Executive Assistant to the CEO, based on-site in Tempe. You will orchestrate complex schedules, coordinate high-priority initiatives, and maintain relationships with stakeholders to advance strategic goals.

The role blends project management with communications, requiring strong organizational skills and discretion. You’ll work across teams, plan travel, prepare investor materials, and leverage AI tools to improve efficiency.